Minutes - October 15, 2018
OCTOBER 15, 2018
The Council of the City of Augusta, Kansas met in regular session on October 15, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Eric Burris, Anthony Craft, Belinda Larsen, John Black, Connie Thurman, Mike Stump, Sierra Bond and Kevin Cowan.
Pledge of Allegiance
Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.
Minutes: Richardson made a motion to approve the minutes from the October 1, 2018 City Council meeting and October 8, 2018 work session. Crum seconded the motion. Motion carried without opposition.
Ordinance 10: Crum made a motion to approve Ordinance 10 dated 10/3/2018. Belt seconded the motion. Motion carried without opposition.
Women In Steam Week: The Mayor read a proclamation declaring the week of October 15 as “Women in STEAM Week” to honor women who have made inspiring contributions to science, technology, engineering, art, and mathematics to encourage our young women to make the world a better place. Miss Augusta, Sierra Bond, addressed the governing council about her platform of “Let’s go full steam ahead”.
National Chiropractic Health Month: The Mayor read a proclamation declaring October 2018 as National Chiropractic Health Month to promote the benefits of physical movement.
Recognition of HR Manager, Makala Navarro, who was recently awarded the 2018 Kansas HR Professional of the Year Award by the Society for Human Resources Management.
Engineering Services Agreement for Construction Observation and Administration of the Water and Sanitary Sewer Installation for APPCON 2nd Addition; Presentation from Kevin Cowan Regarding Special Assessment Process and Financing Mechanism for Infrastructure Improvements: Leffler made a motion to approve the engineering services agreement from the City Engineer for construction observation and administration of the water and sanitary sewer installation for Appcon 2nd Addition. Bates seconded the motion. Motion carried without opposition.
Presentation from Kevin Cowan, Bond Counsel for the City of Augusta, regarding the special assessment process and financing mechanism for infrastructure improvements.
Presentation of the 2017 Audited Financials: Crum made a motion to accept the City’s 2017 Audited Financials. Belt seconded the motion. Motion carried without opposition.
Audit of Financial Statements for Year Ending December 31, 2018: Reavis made a motion to award the audit of the City’s financial statements for the year ending December 31, 2018 to George, Bowerman & Noel, P.A. Crum seconded the motion. Motion carried without opposition.
Memorandum of Agreement Between Cowley County Emergency Communications/Augusta Department of Public Safety: Richardson made a motion to authorize Director Sage to execute an agreement between the Augusta Department of Public Safety and the Cowley County Emergency Communications Center for the purpose of handling 9-1-1 calls in the event of technical failures or other conditions that may prevent the Augusta PSAP from answering calls. Leffler seconded the motion. Motion carried without opposition.
Bid Award for Animal Control Vehicle: Belt made a motion to award the bid for the new service truck for the Animal Control Division to the low bidder Davis-Moore Automotive Inc. in the amount of $20,215. Crum seconded the motion. Motion carried without opposition.
Bid Award for Wastewater Treatment Plant Mower: Leffler made a motion to approve the low quote from Wichita Tractor Company for a new 61” Bad Boy Outlaw XP mower in the amount of $7,702. Richardson seconded the motion. Motion carried without opposition.
Bid Award for Asphalt Roller for Streets Division: Magruder made a motion to approve the low quote from Sunbelt Rentals for a used Wacker Neuson RD 12 roller in the amount of $8,515. Belt seconded the motion. Motion carried without opposition.
Update on Condemnation Process of Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway: Council received an update from staff regarding the condemnation of a single-family residential structure and a detached residential garage structure located at 432 East Broadway Avenue.
Richardson made a motion to table any further condemnation action until November 5, 2018. Leffler seconded the motion. Motion carried without opposition.
Matters From/For Council and Informational Memorandum:
Shaw: Shaw stated he received information from City Engineer Mike Stump regarding the final closeout payments for 2018 Street Sales Tax and Lake Road Projects. He stated the project costs are coming in under the contract sum by approximately $35,000. Stump stated he asked the contractor if there was any work remaining to be done out there, if he contractor would hold their prices at the contract amount. Shaw stated we could add work or hold back and accept the deduct and add to a project next spring. Council consensus was for staff to speak to the contractor about how long he will hold his pricing and come back with a couple project options for the governing body to consider.
Magruder: Magruder stated that several months ago the council had a discussion with Corky Cook about curb stops to be installed at the auto shop and stated it is probably time to formally request that be done. Shaw stated he followed up with Mr. Cook approximately four weeks ago and shared information with him on where he could purchase the curb stops. Shaw stated Cook indicated he was making those purchases, but Shaw will follow up with him.
Rawlings: Rawlings stated that the council received emails from Shane Scott about wanting to have the council appear at his restaurant on the 3rd Saturday of every month for a question and answer session open to the public. Rawlings stated he does not have a problem with council members doing that, other than they have to be very careful about not violating KOMA and that you cannot make promises to the public that we do not all get to vote on. Magruder inquired about the number of council members that could be present without violating KOMA. Rawlings stated four. Parker stated that the best way to comply with KOMA would be to schedule a special meeting in case a majority of the council were present.
Adjourn: At p.m., 8:42 Bates made a motion to adjourn. Belt seconded the motion. Motion carried without opposition.