JANUARY 16, 2017
The Council of the City of Augusta, Kansas met in regular session on January 16, 2017, with Mayor Matt Childers presiding. Council present were Cale Magruder, Jason Lowery, Paul Belt, Jamie Crum, Mike Rawlings, Tom Leffler, Justin Londagin and Ron Reavis. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims and City Clerk Erica Jones. Visitors present were: Belinda Larsen, Erin Allen, and Neal Whitlow.
Pledge of Allegiance
Prayer: Pastor Neal Whitlow, Community Crossroads Church, gave the invocation.
Minutes: Belt made a motion to approve the minutes from the January 3, 2017 Council meeting. Magruder seconded the motion. Motion carried without opposition.
Ordinance 12B: Londagin made a motion to approve Ordinance #12B in the amount of $867,871.71. Belt seconded the motion. Motion carried without opposition.
Contract Agreement and Scope of Services for GIS Mapping Services for the City of Augusta, Kansas by Midland GIS Solutions: Reavis made a motion to approve the contract agreement and scope of services for GIS mapping services by Midland GIS Solutions with a contract amount of $187,722. contingent on the addition of a termination for convenience provision. Leffler seconded the motion. Reavis amended the motion to include that it is contingent on the addition of a termination for convenience provision. Leffler seconded the amendment. Motion to amend carried. Motion to approve the amended motion carried without opposition.
Matters From/For Council and Informational Memorandum:
Londagin made a motion to schedule a Strategic Budget Retreat Work Session for February 27, 2017 at 6:00 p.m. Leffler seconded the motion. Motion carried without opposition.
Shaw announced the award of a Community Development Block Grant (CDBG) in the amount of $500,000 for sanitary sewer improvements. He recognized staff, specifically Public Works Director Jaime Goering, for their work related to the grant application and thanked Ranson Financial for their assistance.
Reavis: Reavis inquired about the status of Mr. Brinkman’s sewer line. Shaw stated staff plans to have a meeting with the Ward 1 representatives and the property owners. He stated that staff contacted the Butler County Register of Deeds and they were not able to locate the property annexation documents and the plat does not indicate easements or dedicated infrastructure. Shaw stated that staff has not found any documents to show that the sewer line is publically owned.
Reavis stated he had a conversation with an Augusta Little League Baseball official and they are not too concerned about the status of the ball fields, but they need a commitment from the City on the concession stand for this year. Reavis asked if there is anything we can do to assure them. Shaw stated staff has met with the little league about the project and the commitment of the bond funds for the improvements. He stated the only thing they were still working out is the layout of the fields. Shaw stated that at the end of the joint meeting with the Council and the Park Board the City engineer was asked if we could scale back from 4 fields to 3 and still have the parking. He stated the engineer has provided some drawings and the next step is to have a meeting with council to discuss the scope and layout. Reavis stated they are concerned about whether or not they will be able to use the fields this summer because they are already scheduling tournaments and finding teams.
Magruder: Magruder stated there is a persistent issue with truck routes on Ohio Street and he knows the Public Safety Department is monitoring it, but with the upcoming South Ohio Project he is concerned about potential damage and asked if we can reach out to other communities to see what they have done to deter this. Magruder asked if we can install traffic cameras to use to issue tickets to those that violate the truck route. He asked for a consensus from the governing body to direct staff to spend time to research this. Mayor Childers asked Magruder to bring his request back to the next meeting so council has time to think about it.
Magruder inquired about installing surveillance in city parks, specifically Shryock Park, to deter theft and damage to the parks. He inquired about the interest of the governing body in pursuing installing surveillance. Mayor Childers asked Magruder to bring this request back to next meeting so council can direct staff at that time.
At 7:35 p.m. Lowery made a motion to go into executive session for 7 minutes under the attorney-client exception to the Kansas Open Meetings Act to discuss matters deemed privileged under the attorney client relationship. Lowery asked that City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 7:42 p.m. Londagin seconded the motion. Motion carried without opposition.
At 7:42 p.m. Lowery made a motion to exit executive session with no action being taken. Londagin seconded the motion. Motion carried without opposition.
Adjourn: At 7:43 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion. Motion carried without opposition.