NOVEMBER 21, 2016
The Council of the City of Augusta, Kansas met in regular session on November 21, 2016, with Mayor Matt Childers presiding. Council present were Cale Magruder, Jamie Crum, Paul Belt, Mike Rawlings, Tom Leffler, Justin Londagin and Ron Reavis. Council member Jason Lowery was absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Public Works Director Jaime Goering and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Wastewater Superintendent Eric Burris, Tom Bishop, Kelly Modlin, Chris Kuhlmann, Brad Waller, and Chuck May.
Pledge of Allegiance
Prayer: Pastor Steve Spencer, First United Methodist Church, gave the invocation.
Minutes: Leffler made a motion to approve the minutes from the November 7, 2016 Council meeting. Crum seconded the motion. Motion carried without opposition.
Ordinance 11A: Reavis made a motion to approve Ordinance 11A in the amount of $468,617.06. Leffler seconded the motion. Motion carried without opposition.
Tom Bishop: Tom Bishop, representing Homestead Affordable Housing, will be present to discuss a rehabilitation project for Brookside Cottages and provide information about an upcoming request for the City to issue industrial revenue bonds that will be presented to the City Council for consideration in December.
Scope of Engineering Services Agreement Between the City of Augusta and Alfred Benesch & Company for Taxilane Design and T-Hangar Coordination Design Engineering at Augusta Municipal Airport: Reavis made a motion to approve the Scope of Engineering Services Agreement in the amount of $29,465 between the City of Augusta and Benesch for Taxilane Design and T-Hangar Coordination Design Engineering at the Augusta Municipal Airport. Leffler seconded the motion. Motion carried without opposition.
Engineering Design Services Agreement with Schwab Eaton for Ohio Street Waterline: Leffler made a motion to approve the Design Services – Part A with Schwab Eaton in the amount f $18,900 for design of the parallel 8” and 6” water mains to be replaced in coordination with the Ohio Street Project. Reavis seconded the motion. Motion carried without opposition.
Report on Septic Disposal Options for Augusta Wastewater Treatment Plant: Kelly Modlin addressed the governing body on behalf of his septic hauling business and requested that the governing body consider lowering the sewage dumping fee. Leffler made a motion to table this discussion until Modlin’s experts are ready to address the Council. Londagin seconded the motion. Motion carried with Magruder voting in opposition.
Charter Ordinance No. 14 Changing City Elections to November; Ordinance No. 2107 Declaring City Elections to be Nonpartisan: Rawlings made a motion to approve Charter Ordinance No. 14 Exempting the City of Augusta, Kansas from certain terms and provisions of K.S.A. 14-201, and providing substitute provisions on the same subjects relating to the conduct of elections and the tenure of elected city officials by amending section 3 of Charter ordinance No. 12. Magruder seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Childers Yea, Crum Yea, Rawlings Yea, and Londagin Yea. Motion carried.
Magruder made a motion to approve Ordinance No. 2107 declaring the election of city offices to be nonpartisan in accordance with the provisions of K.S.A. 25-2113. Londagin seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Crum Yea, Rawlings Yea, and Londigan Yea. Motion carried.
Training Agreement with Kansas Army National Guard: Rawlings made a motion to approve the Local Training Area (LTA) License Agreement with the Kansas Army National Guard (KSARNG) to allow the 226th Engineer Company based in Augusta to use the designated locations at Santa Fe Lake as a training site and authorize the City Manager to sign the agreement. Crum seconded the motion. Motion carried without opposition.
Appointment of Ad Hoc Committee to Review Special Alcohol Grant Applications: Belt made a motion to appoint Reavis, Crum and Londagin to serve on an ad hoc committee to review Special Alcohol Grant submissions for the 2017 Budget year. Leffler seconded the motion. Motion carried without opposition.
Schedule Public Hearing for 2016 Budget Amendments: Leffler made a motion to schedule a public hearing to take input on the 2016 Budget Amendments for Monday, December 19, 2016 at 7 p.m. at City Hall and authorize publication of the public hearing notice. Rawlings seconded the motion. Motion carried without opposition.
Matters From/For Council and Informational Memorandum:
Shaw provided an update that construction of the parking lot at Shryock Park will begin Monday of next week. He stated the project area will be barricaded and shut down entirely during the construction phase and recommends that citizens avoid the area during that time.
Leffler: Leffler stated he had the privilege of seeing the trail being built in Shryock Park and he was very impressed with the work being done by the construction company doing the work and that he has received positive comments from citizens that Pearson and Vogts Parga have been doing a good job.
Leffler inquired about the completion status of the construction of the Depot. Shaw stated it is getting close. He stated staff had a walk through with the Architect today and he is working on establishing a punch list which will address any remaining items that need to be resolved. Shaw stated that staff had a very candid conversation with the Architect today explaining the City’s position and what our expectations are and hope that as our representative that he is going to relay our concerns with the contractor.
Leffler stated he noticed they started adding fishing docks at the lake and asked if they are fully operable as he saw people using them this past weekend. Shaw stated they are still under construction and asked that people please stay off of them for a few more days until they are completed. He stated he has spoken to staff to see if more barriers can be added.
Magruder: Magruder inquired about the status of the restrooms at Shryock Park. Goering stated it should be completed by next Wednesday. She stated they have rented equipment which makes it easier to dig through the rock and they are laying the line and covering it as they are trenching it.
Rawlings: Rawlings stated that part of the ongoing issue with the Depot started when the construction first started. He stated the contractor discovered mold and rotted foot joists which automatically delayed the project by 45 days at the start of the project.
Rawlings stated it is obvious that something needs to be done about sidewalks along Money, Lulu and West 7th Avenue. He stated we should be asking developers to address the sidewalk when they develop west 7th Avenue. Rawlings stated we need to address sidewalks by the next budget work sessions. Shaw stated that one of the upcoming work sessions that have been suggested is a session to discuss sidewalks.
Londagin: Londagin stated he had a citizen message him thanking city staff for the fishing docks. Londagin commended Shaw and Sims for their innovative thinking on how to fund those.
Childers: Childers stated that this Saturday is Small Business Saturday along with the Christmas parade.
At 8:54 p.m. Magruder made a motion to go into executive session for 60 minutes under the preliminary discussions of real property acquisition and personnel matters exceptions to the Kansas Open Meetings Act for preliminary discussions relating to acquisition of real property for future expansion of city facilities and to discuss personnel matters of non-elected personnel and conduct the City Manager’s annual performance evaluation. Magruder asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 9:54 p.m. Leffler seconded the motion. Motion carried without opposition.
At 9:54 p.m. Magruder made a motion to exit executive session with no action being taken. Leffler seconded the motion. Motion carried without opposition.
Reavis made a motion to authorize the City Manager to purchase a property with the commonly known address of 347 E 5th at a price not to exceed $8,000 and to execute all necessary documents incidental thereto. Leffler seconded the motion. Magruder made a motion to amend the original motion be a price not to exceed $8,000 plus closing costs. The motion to amend was seconded by Leffler and carried without opposition. Motion to amend the original motion to include closing costs was approved. Motion to authorize the purchase carried without opposition.
Adjourn: At 9:55 p.m. Londagin made a motion to adjourn. Reavis seconded the motion. Motion carried without opposition.