Minutes 09-06-2016

CITY COUNCIL

SEPTEMBER 6, 2016

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 6, 2016, with Mayor Matt Childers presiding.  Council present were Jason Lowery, Cale Magruder, Paul Belt, Tom Leffler, Mike Rawlings, Justin Londagin and Ron Reavis. Council member Jamie Crum was absent.  Also present:  City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Public Works Director Jaime Goering and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, Travis Combes, John Black, Sarah Hoefgen, Lisa Daniels, Connie Thurman, Jaime Simpson, Zaidan Ohlson, Claire Carpenter, Kathleen Holtom, Keith Cross, Kathy Cross, Michele Spainhower, and Janae Mettling.

 

Pledge of Allegiance

 

Prayer:   Pastor Keith Cross, First Christian Church, gave the invocation.

 

Minutes:  Leffler made a motion to approve the minutes from the August 15, 2016 Council meeting and August 29, 2016 Special Council meeting. Magruder seconded the motion. Motion carried without opposition.

           

Ordinance 8A:  Rawlings made a motion to approve Ordinance 8A in the amount of $887,064.93. Lowery seconded the motion. Motion carried without opposition.

 

Visitors:

Jaime Simpson, representing the Augusta Public Library, was present to announce Zaidan Ohlson as the winner of the “Dare to Make Augusta Great Challenge”.  The Mayor presented Zaidan Ohlson with a certificate.

 

Clair Carpenter, representing Ducks Flying Discs, was present to request permission to hold a Glow Doubles Tournament at Garvin Park on September 17, 2016. Londagin made a motion to approve the request to hold a Glow Doubles Tournament at Garvin Park on September 17, 2016. Belt seconded the motion. Motion carried without opposition.

 

Cale Magruder, representing the Augusta Ministerial Alliance, was present to request use of the stage area at Garvin Park for a singing event “Praise in the Park” on September 25, 2016. Rawlings made a motion to approve the request to use the stage area at Garvin Park for a “Praise in the Park” event on September 25, 2016. Lowery seconded the motion. Motion carried without opposition.

 

Janae Mettling, representing Ewalt Elementary PTO, was present to request permission to hold a Run with the Dogs 5K/10K on September 25, 2016. Belt made a motion to approve the request to hold a Run with the Dogs 5K/10K on September 25, 2016. Londagin seconded the motion. Motion carried without opposition.

 

Sarah Hoefgen, Director of the Augusta Chamber of Commerce, was present to request permission to hold the Augusta High School Homecoming Parade and Pep Rally on September 30, 2016 in downtown Augusta. Magruder made a motion to approve the request to hold the Augusta High School Homecoming Parade and Pep Rally on September 30, 2016 in downtown Augusta. Lowery seconded the motion. Motion carried without opposition.

 

Michele Spainhower, representing the Augusta Historical Museum, was present to request approval for their annual Yester Year Fair to be held Sunday, October 9, 2016 and to request approval for the annual Elmwood Cemetery Tour to be held October 22, 2016. Lowery made a motion to approve the request for the annual Yester Year Fair to be held Sunday, October 9, 2016 and to approve the annual Elmwood Cemetery Tour to be held October 22, 2016. Londagin seconded the motion. Motion carried without opposition.

 

Paul Belt, representing the Cannon Ball Motorcycle Run, was present to request dumpsters and barricades for their event on September 16, 2016. Leffler made a motion to approve the request for dumpsters and barricades for the Cannon Ball Motorcycle Run on September 16, 2016. Reavis seconded the motion. Belt abstained from voting. Motion carried without opposition.

 

Business:

Consider Approval of Resolution 2016-34 Ordering the Removal and Abatement of Nuisances Identified by the Code Enforcement Officer of the City of Augusta on property located at 618 Santa Fe: Lowery made a motion to approve Resolution 2016-34 ordering the removal and abatement of nuisances identified by the Code Enforcement Officer on property located at 618 North Santa Fe Street within ten days as specified by K.S.A. 12-1617e. Magruder seconded the motion. Motion carried with Reavis voting in opposition.

 

Bid Award for the Shryock Park Pedestrian Trail: Rawlings made a motion to approve the bid award to Vogts Parga in the amount of $135,098.55 for construction of the Shryock Park Pedestrian Trail contingent on approval of the bid by the Sunflower Foundation. Lowery seconded the motion.  Motion carried without opposition.

 

Engineering Design Services Agreement for Sanitary Sewer Rehabilitation in Basin A:  Leffler made a motion to approve the Design Services Agreement Part A with Schwab Eaton in the amount of $6,500 for review of the engineering report completed by MKEC and review of the sewer inspection information completed by Mayer Specialty Services. Lowery seconded the motion. Motion carried without opposition.

 

            Leffler made a motion to approve the Design Services Agreement Parts B, C and D with Schwab Eaton in the amount of $84,500 for Design, Bidding Phase Services and Construction Administration Services. Rawlings seconded the motion. Motion carried without opposition.

 

Engineering Services Agreement for Construction Staking for Shryock Park Pedestrian Trail Project: Lowery made a motion to approve the survey agreement with Schwab Eaton in the amount not to exceed $6,900 for construction staking of the Shryock Park Pedestrian Trail. Rawlings seconded the motion. Motion carried without opposition.

 

Engineering Design Services Agreement for Parking Lot Improvements at Shryock Park: Belt made a motion to approve the design services agreement with Schwab Eaton in the amount of $10,700 for design of parking lot improvements at Shryock Park. Leffler seconded the motion.  Motion carried without opposition.

           

Matters From/For Council and Informational Memorandum:

Reminder of the Motorcycle Cannonball Run on September 16, 2016. Various council members and city staff have volunteered to help serve food to the riders from 4:00 p.m. to 6:00 p.m.

 

Leffler made a motion to schedule a joint work session with the Council and Park Board for October 10, 2016 at 6:00 p.m. at Santa Fe Lake to discuss future plans and vision for Santa Fe Lake. Lowery seconded the motion. Motion carried without opposition.

 

Reavis:  Reavis inquired about a statement in the public works project update that stated that staff will meet with representatives of the City of El Dorado to discuss our water supply options prior to making any further decisions on the raw waterline project. Reavis stated this project has drug on forever and citizens are becoming impatient.  He stated he does not want to see work on this project delayed for talks with El Dorado about things that will probably not happen.  Shaw stated there is no project if we cannot determine the future of our long term agreement with El Dorado because it ends in 7-8 years. He stated that those discussions may impact the construction project and we want to resolve that issue before putting any pipe into the ground. Reavis stated we are collecting sales tax for this project and if there are questions we need to put it on a front burner.  Shaw stated all of the revenue being collected is for that project and because we have built up some revenue it will help reduce the amount of debt we will have to issue. He stated that we have lost half of our wholesale customers, so our usage and needs have changed significantly since the project began.  He stated this is our due diligence to make sure we are moving forward with the right type of project to serve our community for the next 50 to 60 years.

 

Leffler:  Leffler inquired about the water usage during the soft opening of the splash pad.  Shaw stated there was 89,000 gallons used during the 12 hours it was open.  He stated that is a lot of water, but was not as high as what we were projecting. 

 

            Leffler inquired about the cracks in the cinder blocks at the new restroom facility at Shryock Park.  Shaw stated that staff has requested a meeting with the contractor McCollom Construction to see what can be done to address those.

 

Belt:  Belt stated that a citizen approached him about a hump in the 1100 block of Ohio.  Staff stated they would look into it. Belt invited everyone to come down to the Motorcycle Museum on September 16th for the Cannonball Motorcycle Run.

 

Magruder: Magruder stated that the Ministerial Alliance will recognize all city employees during the Praise in the Park event on September 25th.

 

Childers:  Childers reminded the Council of the annual LKM Conference Oct 8, 9, 10. Childers stated he will be attending.  Londagin made a motion to appoint Cody Sims and Josh Shaw as voting delegates at the LKM Conference and Childers as an alternate voting member. Lowery seconded the motion.  Motion carried without opposition.

 

            Childers stated that we have had more and more events coming before the Council and asked the governing body if they would like to give the City Manager the authority to approve those events that occur consistently from year to year but have all new events presented to the Council for approval.  Childers stated another option would be to include the events in a consent agenda and if there were questions about an event they could be pulled out of the consent agenda and discussed individually.  There was a consensus for staff to prepare an agenda item for the next council meeting for how to handle event requests going forward.

 

Rawlings:  Rawlings inquired about having t-shirts for the council members to wear for the Cannonball Motorcycle Run event that they are volunteering for as well as other events they attend. Shaw stated that staff would look in to that.

 

Londagin: Londagin stated that the Run for Their Lives 5K event this past weekend went really well and was well attended.  He said that over 80% of those in attendance were from outside of Augusta. 

 

Londagin stated he was contacted by citizens asking for lights at the cul-de-sacs at Custer Lane and the Kimberly Ct/Debra Circle area.

 

Adjourn:  At 8:54 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion.  Motion carried without opposition.

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