Minutes 03-21-2016

CITY COUNCIL

MARCH 21, 2016

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on March 21, 2016, with Mayor Matt Childers presiding.  Council present were Jason Lowery, Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Mike Rawlings, Justin Londagin and Ron Reavis. Also present:  City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Public Works Director Jaime Goering, and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, John Black, Sarah Hoefgen, Keith Cross, Kathy Cross, Bill Morris, Connie Thurman, Dana Rogers, Michael Timberlake, Tony Madrigal, Mark Detter, Mike Thompson, Jehramy Heckman, Eric Grooms, Mark McCollom, Kelly Modlin, and Randy Johnson.

 

Pledge of Allegiance

 

Prayer:   Pastor Keith Cross, First Christian Church, gave the invocation.

 

Minutes: Londagin made a motion to approve the minutes from the March 7, 2016 Council meeting.  Lowery seconded the motion. Motion carried without opposition.

           

Ordinance 3: Rawlings made a motion to approve Ordinance 3 in the amount of $493,950.11. Lowery seconded the motion.  Motion carried without opposition. 

 

Visitors:

Dana Rogers, Operations Director of Downtown Augusta, Inc., was present to present a request that the lake road be closed for the annual April Fools 5K and 1 Mile Family Fun Run to be held on April 2, 2016.  Londagin made a motion to approve the closure of the lake road for the annual April Fools 5K and 1 Mile Family Fun Run to be held on April 2, 2016. Reavis seconded the motion.  Motion carried without opposition. 

 

Londagin made a motion to approve a CTB Grant in the amount of $500 for Downtown Augusta, Inc.’s annual April Fool’s 5K and 1 Mile Family Fun Run to be held on April 2, 2016. Rawlings seconded the motion.  Motion carried without opposition.

 

Dana Rogers, Operations Director of Downtown Augusta, Inc., was present to provide an update to the Council on the plans for the 2016 Adopt-A-Pot Program and request that the City Council partner with DAI and the Chamber of Commerce on awarding prize money for the top three pots. Rawlings made a motion to approve the City partnering with DAI and the Chamber of Commerce on awarding prize money for the top three pots in the amount of $600 total. Belt seconded the motion.  Motion carried with Reavis voting in opposition.

 

Jehramy Heckman, representing Duck’s Flying Discs, was present to request permission to host a Disc Golf Mini Glow Tournament at Garvin Park on March 26, 2016. Magruder made a motion to approve the request to host a Disc Golf Mini Glow Tournament at Garvin Park on March 26, 2016. Lowery seconded the motion.  Motion carried without opposition.

 

Michael Timberlake, representing Augusta Little League Baseball, was present to request use of Garvin Park from April 1, 2016 to July 12, 2016 with electricity and restrooms.  Rawlings made a motion to approve the request from Augusta Little League Baseball to use Garvin Park from April 1, 2016 to July 12, 2016. Lowery seconded the motion.  Motion carried without opposition.

 

Business:

Augusta-Andover Partnership for Utility Extensions to Service the Augusta Municipal Airport and Epic Sports Development:  Mark Detter and Mike Thompson, representing the City of Andover, KS were present to formally announce their EPIC SPORTS development and request that our two communities take steps to formalize our partnership to extend sewer and natural gas utilities to the area around the Augusta Municipal Airport.  Londagin made a motion to direct staff to proceed with working with Andover to draft documents formalizing the partnership and proposed cost-sharing arrangement. Leffler seconded the motion.  Motion carried without opposition.

 

2016 Insurance Renewal:  Reavis made a motion to accept the bid proposal from Madrigal & Welch for the renewal of the City’s 2016 Insurance Policy in the amount of $380,213.Lowery seconded the motion.  Motion carried without opposition.

 

Augusta Progress Inc. Request to Utilize Funds from the Economic Development Fund for City Main Utility Extensions to the APPCON Development: Crum made a motion to approve the request from Augusta Progress Inc. for use of funds from Economic Development Fund 27 to pay for 50% of water and wastewater utility extension costs for public infrastructure up to $40,000 for the APPCON Development on HWY 54/400, which includes the Scooter’s Coffee Shop. Leffler seconded the motion.  Motion carried without opposition.

 

Update on KDOT Discussions Regarding Depot Change Order Requests for Mold Remediation, Joist Repairs, and Wall for Second Office:  Council reviewed and discussed KDOT feedback regarding depot change order requests for mold remediation, joist repairs, and adding a new wall for a second office in the Historic Frisco Depot.  Lowery made a motion to approve the proposed change order amounts and authorize staff to prepare the appropriate documentation to submit to KDOT. Londagin seconded the motion.  Motion carried without opposition.

 

Magruder made a motion to approve adding a new wall for a second office in the Historic Frisco Depot with the cost of the wall to be split 50/50 between the City of Augusta and Downtown Augusta, Inc. Rawlings seconded the motion.  Motion carried with Reavis voting in opposition.

 

Administrative Services Agreement with Ranson Financial for KDHE Wastewater Revolving Loan; Grant Writing Proposal From Ranson Financial for Department of Commerce Community Development Block Grant (CDBG):   Londagin made a motion to approve an administrative services agreement in the not-to-exceed amount of $10,000.00 with Ranson Financial for services related to the KDHE revolving loan application to the Department of Commerce for sanitary sewer rehabilitation in Basins A, B, C, and D. Leffler seconded the motion.  Motion carried without opposition.

 

            Rawlings made a motion to approve a grant writing proposal in the not-to-exceed amount of $14,500 with Ranson Financial for services related to surveying and grant writing for a CDBG grant through the Kansas Department of Commerce.  Reavis seconded the motion.  Motion carried without opposition.

 

Neighborhood Revitalization Plan Public Hearing, Ordinance, and Resolution Authorizing Interlocal Agreements: The Mayor opened the public hearing.  Eric Grooms, 2500 Lakepoint Court, spoke in favor of the NRP and encouraged the council to go back to the 2011 and 2013 plans that encompassed all of the city and new construction. Grooms stated we need to take advantage of the NRP to attract new construction in Augusta like El Dorado has.

 

Mark McCollom, 518 State, spoke in favor of the NRP.  McCollum stated El Dorado has a five year program for new builds.

 

Randy Johnson, 401 W Augusta, listed the projects he has worked on and their prior appraisal versus what they are now after he has remodeled the properties. He stated it is a very good program and would like to see it city-wide and include new construction. 

 

Kelly Modlin addressed the governing body and stated he agrees with what everyone else said and stated he would support a five year program. The Mayor closed the public hearing.

 

            Londagin made a motion to direct staff to redraft the NRP to reflect a city-wide program that mirrors that of El Dorado’s program. Rawlings seconded the motion.  Motion carried with Magruder, Leffler and Reavis voting in opposition.

 

At 9:27 p.m. Belt made a motion to recess for 10 minutes.  Leffler seconded the motion.  Motion carried without opposition.

 

The meeting reconvened at 9:37 p.m.

 

Bid Award for the Resurfacing of US-54 (7th Street) from West City Limits to 280 Feet West of Walnut-KLINK: Lowery made a motion to approve the bid award to Cornejo and Sons, LLC in the amount of $432,864.00 for the resurfacing of US-54 (7th Street) from west city limits to 280 feet west of Walnut-KLINK. Rawlings seconded the motion.  Motion carried without opposition.

 

Accept Electric Utility Easements in Support of Infrastructure Enhancements: Rawlings made a motion to accept electric utility easements for 452 East Broadway, 454 East Broadway, 456 East Broadway, and 466 East Broadway needed to support infrastructure enhancements. Lowery seconded the motion.  Motion carried without opposition.

 

Fee Schedule Resolution 2016-12: Rawlings made a motion to approve Fee Schedule Resolution No. 2016-12 updating numerous fees for the City of Augusta.  Londagin seconded the motion.  Motion carried without opposition.

 

Resolution 2016-13 Opening Augusta City Lake and Santa Fe Lake to Catch-and-Release Fishing: 

Magruder made a motion to approve Resolution 2016-13 to rescind Resolution 2012-08 and allow fishing at Augusta City Lake and Santa Fe Lake on a catch-and-release basis beginning on April 1, 2016. Belt seconded the motion. Motion carried without opposition.

           

Kansas Municipal Energy Agency (KMEA) Director Reappointments: Belt made a motion to reappoint Councilman Mike Rawlings to serve as Director #2 and City Manager Josh Shaw to serve as Alternate representing the City on the Kansas Municipal Energy Agency (KMEA) Board of Directors. Londagin seconded the motion.  Motion carried without opposition.

 

Matters From/For Council:

Council reviewed the Sales Tax Informational Flyer Draft pursuant to direction provided by Council at the March 7, 2016 meeting and indicated it was good to post for the public.

 

Informational Memorandum:

Reavis:  Reavis stated we are within a year of our next election cycle and asked if we are working towards changing our ordinances as a result of the new legislation. Shaw stated there will be a charter ordinance change, but that he was waiting to see if there are any additional changes passed by the legislature.

 

Belt:  Belt stated he was notified by the wife of a city employee that had to contact the City’s HR Manager about some issues with her health insurance and stated the new HR lady was a great help.

 

Magruder:  Magruder stated the new signs for lake need to match the resolution passed tonight.  Magruder stated that there will be a Good Friday prayer breakfast at The Point at 6:45 a.m. this Friday.  He stated the cost is $7 and $2 of each ticket sold will go to the Augusta Community Caring Center.

 

Londagin: Londagin thanked Shaw and staff for making it easy to find the minutes and agendas online.

 

Adjourn:  At 9:56 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion.  Motion carried without opposition.

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