FEBRUARY 1, 2016
The Council of the City of Augusta, Kansas met in regular session on February 1, 2016, with Mayor Matt Childers presiding. Council present were Jason Lowery, Cale Magruder, Paul Belt, Jamie Crum, Tom Leffler, Mike Rawlings, Ron Reavis and Justin Londagin. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Bill Morris, Connie Thurman, Melody Kuhlman, Jane Mathias, Priscilla Templin, and Casey Socha.
Pledge of Allegiance
Prayer: Councilman Rawlings gave the invocation.
Minutes: Londagin made a motion to approve the minutes from the January 18, 2016 Council meeting and the January 11, 2016 and January 25, 2016 work sessions. Lowery seconded the motion. Reavis stated that the motion to adjourn on the January 18, 2016 Council meeting was missing the second. Lowery stated he thought Rawlings seconded. Motion carried without opposition.
Ordinance 1 and 1A: Leffler made a motion to approve Ordinance 1 in the amount of $244,343.19 and Ordinance 1A in the amount of $728,199.56. Londagin seconded the motion. Motion carried without opposition.
Bill Morris addressed the governing body and stated that ground was finally broken on the Depot project. He stated the estimated completion date is 220 days from today.
Annual Review of Global Parts Property Tax Exemption: Crum made a motion to approve continuing the property tax exemption for Global Parts as originally authorized by the City Council. Reavis seconded the motion. Motion carried without opposition.
Charitable Donations on Utility Bills: Council reviewed and discussed options for adding a donation program on City Utility Bills. Melody Kuhlman, representing the Augusta Historical Society, read a statement from the Augusta Historical Society Board of Directors. Magruder made a motion to schedule a work session for February 29, 2016 at 7 p.m. at City Hall to discuss charitable donations on utility bills. Londagin seconded the motion. Motion carried without opposition.
Lowery made a motion to recess for 5 minutes so the audio system could be re-booted. Leffler seconded the motion. Motion carried without opposition.
Meeting resumed at 7:21 p.m.
Bid Award for Police Vehicles: Leffler made a motion to approve a bid award to Don Hattan for the Marked Tahoe in the amount of $33,176.13 and Rusty Eck for the Unmarked Ford Interceptor in the amount of $26,317 and instead of trading in the unmarked police cruiser it will be moved to the Augusta Municipal Airport to replace the existing courtesy car. Lowery seconded the motion. Motion carried without opposition.
Resolution Authorizing an Election for the Special Question of Levying a One Percent City-Wide Sales Tax: Magruder made a motion to approve Resolution 2016-05 authorizing and providing for the calling of a question submitted election in the City of Augusta Kansas for the purpose of submitting to the qualified electors of the City the special question of levying a one percent (1.0%) city-wide sales tax for the purpose of paying the costs of certain public infrastructure projects in the City, ad valorem property tax reduction in the City and General Fund enhancement in the City; and providing for the giving of notice of said election. Belt seconded the motion. Motion carried without opposition.
Resolution Authorizing the City to Utilize Cemetery Endowment Funds: Rawlings made a motion to approve Resolution 2016-06 authorizing the City to utilize cemetery endowment funds for permanent improvements and equipment for the care and maintenance of Elmwood Cemetery. Leffler seconded the motion. Motion carried without opposition.
Engineering Design Services Agreement for 2016 Sales Tax Projects and Cemetery Road: Leffler made a motion to approve an engineering services agreement in the amount of $23,331.00 with MKEC for engineering design services related to the 2016 Street Sales Tax maintenance projects and design of the north Elmwood Cemetery access road. Londagin seconded the motion. Motion carried without opposition.
Matters to from council
Magruder made a motion to further discuss the Community Development bid award for two vehicles approved at the January 18th meeting. Reavis seconded the motion. Motion carried without opposition. Sims stated after the bid was awarded and he notified Rusty Eck Ford he received an email that there was a $3,000 mistake on each of the bids provided bringing the individual vehicle price to $23,327.35. Sims stated the email said they could not take a $6,000 loss or any way to move forward. He stated Rusty Eck Ford is often the low bidder for our trucks. Sims stated that after discussing the matter with the City Attorney he would recommend rejecting both bids and re-bidding the trucks. Rawlings made a motion to reject the bids and direct staff to re-bid. Lowery seconded the motion. Leffler stated he would like to give Rusty Eck an opportunity to make this mistake right instead of re-bidding it. Motion failed with Magruder voting in favor and other Council members voting in opposition. Lowery made a motion to table the issue for two weeks to give staff an opportunity to visit with Rusty Eck Ford concerning bid. Leffler seconded. Motion carried with Magruder voting in opposition.
Magruder: Magruder asked if the Council could give a consensus to have staff bring back a discussion/direction item to either replace the sound system or get another company to come in and repair it. The Council gave consensus to move forward in the most aggressive manner.
At 8:02 p.m. Lowery made a motion to go into executive session for 40 minutes under the attorney-client relationship exception to the Kansas Open Meetings Act to discuss matters deemed privileged in the attorney-client relationship. Lowery asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 8:42 p.m. Magruder seconded the motion. Motion carried without opposition.
At 8:42 p.m. Lowery made a motion to exit executive session with no action being taken. Rawlings seconded the motion. Motion carried without opposition.
Adjourn: At 8:43 p.m. Londagin made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.