Minutes 09-08-2015

CITY COUNCIL

SEPTEMBER 8, 2015

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 8, 2015, with Mayor Matt Childers presiding.  Council present were Cale Magruder, Jason Lowery, Tom Leffler, Mike Rawlings, Ron Reavis and Justin Londagin.  Councilmembers Jamie Crum and Paul Belt were absent. Also present:  City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering, Public Works Superintendent Anthony Craft, and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, John Black, Jeremy Drake, Shane Scott, Bobby Smith, Deb Engelbrecht, Sarah Hoefgen, Melody Kuhlmann, Chris Kuhlmann, Blair Scott, Michelle Eastman, Susan Harsh, Blair Miller, Cindy Davis, Connor Davis, Travis Clinesmith, Pastor Keith Cross, Kathy Cross, David Fernz, and Adam Fernz.

 

Pledge of Allegiance

 

Prayer:  Pastor Keith Cross, First Christian Church, gave the invocation.

 

Minutes: Magruder made a motion to approve the minutes from the August 17, 2015 Council meeting.  Rawlings seconded the motion.  Motion carried without opposition.

           

Ordinance 8A:  Leffler made a motion to approve Ordinance 8A in the amount of $3,034,805.15.   Lowery seconded the motion.  Motion carried without opposition.

 

Visitors:

Matt Childers, representing the Augusta Community Foundation, was present to formally request use of Garvin Park for a Cajun Event and outdoor movie on September 19, 2015.  Childers stepped down to present while President Rawlings presided over meeting for this item. Leffler made a motion to approve the use of Garvin Park for a Cajun Event and outdoor movie on September 19, 2015.  Lowery seconded the motion.  Motion carried without opposition.

 

Bobby Smith, representing “Big Ring Hondo” was present to request the use of Garvin Park for an all-day event on September 26, 2015 for a bicycle race that will start and finish in Garvin Park.  Reavis made a motion to approve the use of Garvin Park for an all-day event on September 26, 2015 for a bicycle race that will start and finish in Garvin Park.  Leffler seconded the motion.  Motion carried without opposition.

 

Deb Engelbrecht, a representative from the First United Methodist Church, was present to request use of the stage area at Garvin Park for a singing event “Praise in the Park” on September 27, 2015.  Londagin made a motion to approve the use of the stage area at Garvin Park for a singing event “Praise in the Park” on September 27, 2015.  Lowery seconded the motion.  Motion carried without opposition.

 

Sarah Hoefgen, representing the Chamber of Commerce, was present to request permission for an Augusta High School Homecoming Parade to be held October 9, 2015 in downtown Augusta.  Rawlings made a motion to approve the Augusta High School Homecoming Parade to be held October 9, 2015 in downtown Augusta. Lowery seconded the motion.  Motion carried without opposition.

 

Melody Kuhlmann, representing the Augusta Historical Museum, was present to request approval for their 4th Annual AHM Elmwood Cemetery Tour to be held October 17, 2015. Reavis made a motion to approve the 4th Annual AHM Elmwood Cemetery Tour on October 17, 2015. Leffler seconded the motion.  Motion carried without opposition.

 

Blair Miller, Susan Harsh, and Michelle Eastman representing Rainbows United, were present to request approval of street closures for April 16, 2016 for the third annual GLOW Run/Walk event to be hosted in Augusta at Lincoln Elementary. Leffler made a motion to approve street closures for April 16, 2016 for the third annual GLOW Run/Walk. Lowery seconded the motion.  Motion carried without opposition.

 

New Business:

Waiver of Distance Limitation Public Hearing:  Shane Scott, owner of Sugar Shane’s addressed the governing body and explained his plans for the restaurant.  The Mayor closed the public hearing. 

 

            Reavis made a motion to approve a Waiver of Distance Limitation for Sugar Shane’s Café located at 430 State Street contingent on the re-instatement of the discontinued conditional use permit by the Board of Zoning Appeals and with the finding that the proximity of the establishment is not adverse to the public welfare or safety.  Leffler seconded the motion.  Motion carried with Magruder voting in opposition.

 

Water Distribution Backhoe:  Leffler made a motion to approve the bid for the 2015 John Deere 310SL Backhoe Loader in the amount of $115,000 and authorize staff to negotiate lease financing and maintenance agreements.  Magruder second the motion.  Motion carried without opposition.

 

Purchase of Roll-Off Grapple Truck and Roll-Off Containers Through NJPA:  Leffler made a motion to approve the quote for Roll-off/Grapple Truck from Peterson Industries in the amount of $209,721.74 and approval of the quote for ten roll-off containers from Wastequip in the amount of $41,701 to be purchased through the National Joint Powers Alliance. Rawlings seconded the motion.  Motion carried without opposition. 

 

Single Stream Recyclables Agreement with Stutzman Refuse Disposal, Inc.: Reavis made a motion to approve the Single Stream recyclables Agreement between the City of Augusta and Stutzman Refuse Disposal, Inc.  Leffler seconded the motion.  Motion carried without opposition.

 

Electric Utility Easements in Support of Infrastructure Enhancements on Ohio Street:  Rawlings made a motion to accept an electric utility easement at 425 East Clark Street needed to support infrastructure enhancements on Ohio Street.  Londagin seconded the motion.  Motion carried without opposition.

 

Final Plat and Final Master Drainage Plan for the Augusta Hotel Addition:  Rawlings made a motion to approve the final plat and final master drainage plan for the Augusta Hotel Addition.  Londagin seconded the motion.  Motion carried without opposition.

 

Cereal Malt Beverage License:  Reavis made a motion to approve the application from Circle K Store located at 610 W 7th Avenue for a Cereal Malt Beverage License for Sale and Not for Consumption on Premises.  Leffler seconded the motion.  Motion carried with Magruder voting in opposition.

 

League of Kansas Municipalities Voting Delegates:  Reavis made a motion to designate Matt Childers, Josh Shaw and Marci Fugarino as voting delegates. Rawlings seconded the motion.  Motion carried without opposition.  Londagin made a motion to appoint Ron Reavis, Cody Sims and Jaime Goering as alternates and to authorize staff to submit the voting delegate registration forms.  Leffler seconded the motion.  Motion carried without opposition.

 

Matters From/For Council:

Council had a discussion on weddings and other private events in public parks. Council gave the direction that they were interested in staff looking into establishing a policy to allow weddings and private events at specific locations as long as an event form is completed and the party is informed that there are no water or restroom facilities and that the City will not provide any services for the event.

 

Reminder that the City Manager and Assistant City Manager will be attending ICMA conference in Seattle and will be out of the office September 26th through October 2nd.

 

Reminder of the 2015 League of Kansas Municipalities Conference in Topeka, KS at the Capitol Plaza Hotel & Kansas Expocenter October 10-12.

 

Shaw discussed staff’s plans to move some of the City’s key employees to Google email and Council members if they are interested. He stated there will be a $60 fee annually per person. Childers stated he would like to see that change and Magruder and Leffler agreed. Londagin stated he has had no problems sending and receiving emails from his phone and $60 per person adds up quick.

 

Informational Memorandum and Final Comments: 

Childers:  Childers recognized two citizens from Boy Scout Troop 212 that were at the meeting but had to leave.

 

Rawlings:  Rawlings asked where we were with regard to allowing fishing at the City Lake earlier than planned.  Shaw stated the next step is scheduling a Park Board Meeting.  Sims stated the State fish biologist will be here in the next week to check on the status of the fish.

 

Londagin:  Londagin inquired about the status of the three sidewalk issues with AT&T that were brought up at a previous meeting.  Goering stated she spoke with AT&T and they said that as soon as they are done with their repairs they will repair those areas.  She said they told her at that time it would be within the next 30 days.

 

Executive Session:

At 8:25 p.m. Lowery made a motion to go into executive session for 10 minutes under the attorney-client relationship exception to the Kansas Open Meetings Act. Lowery asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in executive session.  The governing body will reconvene in the Council Chambers at 8:35 p.m. Leffler seconded the motion.  Motion carried without opposition.

 

At 8:35 p.m. Lowery made a motion to exit executive session with no action being taken.  Rawlings seconded the motion.  Motion carried without opposition.

 

Adjourn:  At 8:36 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion.  Motion carried without opposition.

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