Minutes 07-20-2015

CITY COUNCIL

JULY 20, 2015

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on July 20, 2015, with Mayor Matt Childers presiding.  Council present were Cale Magruder, Paul Belt, Jamie Crum, Tom Leffler, Mike Rawlings, Ron Reavis and Justin Londagin.  Councilmember Jason Lowery was absent. Also present:  City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering, Public Works Superintendent Anthony Craft, and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, John Black, Gary Rogers, Myrna Rogers, Sarah Hoefgen, Suzie Thein, Lisa Daniels, Lisa Jeter, and Traevor McPherson.

 

Pledge of Allegiance

 

Prayer:  Pastor John Einem, Christ Lutheran Church, gave the invocation.

 

Minutes: Rawlings made a motion to approve the minutes from the July 6, 2015 Council meeting.  Belt seconded the motion.  Motion carried without opposition.

 

Ordinance 7A:  Londagin made a motion to approve Ordinance 7A in the amount of $1,333,352.08.   Rawlings seconded the motion.  Motion carried without opposition.

 

Visitors:

Traevor McPherson addressed the governing body.  McPherson stated that the budget work session was a very interesting and informative session.  He requested the work sessions be made available to be watched on cable and on the website.

 

Suzie Thein, Executive Director of Sunlight Children’s Advocacy and Rights Foundation (SCARF), was present to discuss services provided by SCARF and to request funding assistance from the City of Augusta.

 

Councilwoman Crum arrived at 7:13 p.m.

 

            Shaw stated that $1,500 in funding for SCARF has been provided for in the proposed 2016 Budget in the Special Alcohol Fund.

 

            Myrna Roger presented Thein with three hand crocheted blankets for the Children’s Home.

 

Reavis made a motion to provide funding to SCARF in the amount of $1,500 for 2015 contingent on funding being available and keep the $1,500 in funding in the 2016 Budget.  Leffler seconded.  Motion carried without opposition.

 

New Business:

Maximum Property Tax For the Library Funds:  Rawlings made a motion to approve Ordinance 2082 establishing the maximum property tax dollars amounts for the Library Fund in accordance with provisions of K.S.A. 12-1220 and Library Employee Benefit Fund in accordance with the provisions of K.S.A. 12-16,102(d). Belt seconded the motion.  Roll Call:  Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Crum Yea, Rawlings Yea, and Londagin Yea.  Motion carried.

 

Dumpster Buy Back Program:  Reavis made a motion to approve Resolution 2015-08 establishing a program to purchase privately owned containers from customers doing business with the City of Augusta, Kansas Public Works Department, Solid Waste Division.  Magruder seconded the motion.  Motion carried without opposition.

 

Contract Franchise with Zayo Group, LLC for Telecommunications Services Utilizing Public Right-of-Way:  Crum made a motion to approve Ordinance 2083 establishing a contract franchise with Zayo Group, LLC for the telecommunications services utilizing public right-of-way.  Londagin seconded the motion.  Roll Call:  Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Crum Yea, Rawlings Yea, and Londagin Yea.  Motion carried.

 

Park Board Term Limits, Removal of Appointed Board Members, and Filling of Vacancies:  Reavis made a motion to approve Ordinance 2084 setting term limits for the Park Board and establishing a process for removal of appointed board members and filling of vacancies and amended to read “All members shall serve a maximum of two consecutive terms and…
 under section (c) TERMS.  Leffler seconded the motion.  Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Crum Yea, Rawlings Yea, and Londagin Yea.   Motion carried.

 

Schedule Public Hearing to Take Input and Comment on the Proposed 2016 Budget:  Rawlings made a motion to schedule a public hearing on Monday, August 10th at 7:00 p.m. at City Hall to take input and comment on the Proposed 2016 Budget and authorize staff to publish notice.  Londagin seconded the motion.  Motion carried without opposition.

 

Matters From/For Council:

Rawlings made a motion to update to the City’s change order policy increasing City Manager authorization for approval from $5,000 to $10,000.  Reavis seconded the motion.  Motion carried without opposition.

 

Informational Memorandum and Final Comments: 

Magruder:  Magruder stated for the public that the full council packets are online and available to the public and that they include a council agenda report prepared by staff.  He stated that the South Ohio project bid letting is set for October and the Council and staff will plan on having a town hall meeting with all those impacted soon.  Magruder stated the plan is to open fishing on the City Lake in 2016.

 

Londagin: Londagin stated Kickball registration ends this Friday at 5 p.m.  Childers stated the registration forms are available in the Inspection office.  Londagin stated they are also available on the City website.

 

At 8:00 p.m. Belt made a motion to take a 5 minute break. Londagin seconded the motion. Motion carried without opposition.

 

Executive Session:

At 8:07 p.m. Crum made a motion to go into executive session for 75 minutes under the attorney-client relationship exception to the Kansas Open Meetings Act. Crum asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering, and City Attorney Austin Parker join the Council in executive session.  The governing body will reconvene in the Council Chambers at 9:22 p.m. Londagin seconded the motion.  Motion carried without opposition.

 

At 9:22 p.m. Crum made a motion to exit executive session with no action being taken.  Rawlings seconded the motion.  Motion carried without opposition.

 

Rawlings made a motion to authorize the City Attorney to file a declaratory judgment action in Butler County District Court confirming the City’s right under relative Kansas Statute to potentially, if determined necessary, raise the City of Mulvane’s City of Augusta water rate in accordance with Kansas Statute. Londagin seconded the motion.  Motion carried without opposition.

 

Adjourn:  At 9:25 p.m. Reavis made a motion to adjourn. Londagin seconded the motion.  Motion carried without opposition.

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