Minutes 12-07-2015

CITY COUNCIL

DECEMBER 7, 2015

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on December 7, 2015, with Mayor Matt Childers presiding. Council present were Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Mike Rawlings, Ron Reavis and Justin Londagin. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering, Director of Electric Utility Bill Webster, and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, John Black, Sarah Hoefgen, Jim Sutton, Brian Alfaro, Mat Meckel, Anthony Craft, Chris Schueber, Lisa Daniels, and Paul Andrews.

 

Pledge of Allegiance

 

Prayer: Pastor Paul Andrews, Life Church, gave the invocation.

 

Minutes: Magruder made a motion to approve the minutes from the November 16, 2015 Council meeting. Belt seconded the motion.  Motion carried without opposition.

           

Ordinance 11A and 12: Londagin made a motion to approve Ordinance 11A in the amount of $1,142,303.80 and Ordinance 12 in the amount of $362,683.71.  Rawlings seconded the motion.  Motion carried without opposition.

 

Visitors:

Mayor Childers recognized Jim Sutton, Electric Production Superintendent for 25 years of service to the City of Augusta, Brian Alfaro for 10 years of service, and Mat Meckel for 10 years of service.

 

Mayor Childers recognized Brian Alfaro, Parks Foreman, and Anthony Craft, Public Works Superintendent, as Leadership Butler Class of 2014 graduates.

 

Business:

Public Hearing for 2015 Budget Amendments: The Mayor closed the public hearing with no one coming forward to provide public comment. 

 

Reavis made a motion to approve the proposed amendments to the 2015 Budget for the Special Parks Fund, Emergency Communications Fund, and Wastewater Treatment Plant Fund. Leffler seconded the motion.  Motion carried without opposition.

           

Year Ending December 31, 2015 Audit: Rawlings made a motion to award the audit of the City’s financial statement for the year ending December 31, 2015 to George, Bowerman & Noel, P.A. Lowery seconded the motion.  Motion carried without opposition.

 

Water Plant Backup Generator: Reavis made a motion to award the bid to Cummins Central for a new 2,000 kilowatt backup generator for the water treatment plant and electric plant in the amount of $535,850 subject to legal review and any necessary bonding requirements. Lowery seconded the motion.  Motion carried without opposition.

 

            Londagin made a motion to approve the scope of services proposal with Mid-States Energy Works Inc. in the amount of $198,940 and authorize staff to draft and execute a design-build contract to install the new generator and perform electrical engineering services subject to legal review and any necessary bonding requirements.  Lowery seconded the motion.  Motion carried without opposition.

 

            Reavis made a motion to approve a quote from NovaTech in an amount up to $61,545 for a new SCADA system for the electric plant that will also integrate with the new generator subject to legal review and any necessary bonding requirements.  Belt seconded the motion.  Motion carried without opposition.

 

2015 Utility Write Offs and Collections: Magruder made a motion to approve the write off of 37 utility accounts in the amount of $9,456.47. Lowery seconded the motion.  Motion carried without opposition.

 

2016 Utility Abatements: Lowery made a motion to approve an abatement for the Augusta Arts Council (Theatre) in the amount of $8,000; Augusta Arts Council (Gallery) in the amount of $2,000; Augusta Chamber of Commerce in the amount of $2,000; Augusta Community Caring Center in the amount of $3,300; Augusta Historical Society in the amount of $6,500; Augusta Public Library in the amount of $24,000; Augusta Senior Center in the amount of $4,500; Kansas Museum of Military History in the amount of $4,000; Mid-Kansas CAP in the amount of $8,000; and to continue to provide free service to Augusta Youth Soccer and Augusta Girls Softball. Crum seconded the motion.  Motion carried without opposition.

 

Water Leak Adjustment Policy: Council directed staff to leave the matter as is.

 

Mini Soccer Goals: Londagin motion to place the mini soccer goals at Shryock Park East of the volleyball court. Crum seconded the motion.  Motion carried without opposition.

 

 

Matters From/For Council:

Magruder made a motion to schedule a work session for December 14, 2015 at 7:00 p.m. to discuss proposed amendments to Kansas Power Pool (KPP) Governance Agreements. Leffler seconded the motion.  Motion carried without opposition.

 

Reminder that the Street Sales Tax Advisory Committee Public Hearing #1 is scheduled for December 17, 2015 at 6:00 p.m. at City Hall.

 

Informational Memorandum and Final Comments:

Reavis: Reavis stated it has been a while since the Council had an update on El Dorado waterline.  Shaw stated staff would provide an update at the next council meeting.

 

            Reavis asked if there was a way to explain in simple terms where we stand with regard to the 7th Street projects.  Shaw stated there are two different projects.  He stated the bid letting has been pushed off, but both are set for construction in 2016.  Shaw stated that he has not received word from KDOT that they are not funding these projects.  Childers stated we have limited control on when they are let and if they are done simultaneously it could get difficult to maneuver around town. 

 

Magruder: Magruder asked if there is any leeway in the amounts set for the employee service award.  Shaw said we can look to see if it was set by council policy.

 

            Magruder stated that citizens should contact the main City Hall phone number of 775-4510 for emergencies, and if after hours it will automatically transfer them to the Department of Public Safety.

 

Childers: Childers thanked the local schools for inviting him and staff to speak to the students.  He stated he appreciates that kind of outreach.

 

Lowery: Lowery stated a citizen contacted him about traffic concerns on 12th Street between Ohio and State, specifically with regard to signage and uncontrolled intersections.  Shaw stated that staff will investigate to determine what will be appropriate.

 

Executive Session:

At 8:17 p.m. Lowery made a motion to go into executive session for 30 minutes under the attorney client privilege exception to the Kansas Open Meetings Act to discuss matters deemed privileged in the attorney-client relationship. Lowery asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in executive session. The governing body will reconvene in the Council Chambers at 8:47 p.m. Magruder seconded the motion.  Motion carried without opposition.

 

At 8:47 p.m. Lowery made a motion to exit executive session with no action being taken. Londagin seconded the motion. Motion carried without opposition.

 

 

Adjourn: At 8:48 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion.  Motion carried without opposition.

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