AUGUST 18, 2014
The Council of the City of Augusta, Kansas met in regular session on August 18, 2014, with Mayor Kristey Williams presiding. Council present were Matt Childers, Paul Belt, Jamie Crum, Mike Rawlings, Sue Jones, Ron Reavis, and Matt Malone. Councilman Jason Lowery was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: Kent Bush, John Black, Dustin Avey, Cindy Hicks, Larry Holloway, Kathy Walter, Kelly Modlin, Sarah Hoefgen, Angie Johnston, Russell Still, and Gayle Martin.
Pledge of Allegiance
Prayer: Councilman Rawlings gave the invocation.
Minutes: Reavis made a motion to approve the minutes from the August 4, 2014 Council meeting. Childers seconded the motion. Motion carried without opposition.
Childers made a motion to approve the minutes from the August 11, 2014 Special Meeting. Malone seconded the motion. Motion carried without opposition.
Ordinance 8: Malone made a motion to approve Ordinance 8 in the amount of $421,317.01. Childers seconded the motion. Motion carried without opposition.
Gayle Martin, representing Wichita State University’s Hugo Wall School, presented a certificate to the City recognizing staff’s participation and completion of the Municipal Leadership Seminar series.
Larry Holloway, representing the Kansas Power Pool (KPP), invited City Council members to attend KPP’s strategic planning retreat in September.
Kathy Walter, representing Flinthills Services, Inc., presented the Council with information regarding services available to citizens in Butler County with developmental disabilities.
Cindy Hicks, representing Downtown Augusta, Inc., requested the City Council support a “tree” sponsorship program for Christmas lights downtown. Council supported the initiative.
Angie Johnston, representing the Augusta High School Booster Club, requested the City allow the Club to host a bonfire on the City Lake Peninsula on September 11th from 8:30 to 9:30 p.m. Malone made a motion to adopt Ordinance 2064 establishing a procedure for the issuance of a temporary fire permit by amending Chapter 12, Article 1, Section 103 of the Code of the City of Augusta, KS 2010. S. Jones seconded the motion. Roll Call: Malone Yea, Reavis Yea, Rawlings Yea, Jones Yea, Crum Yea, Childers Yea, Belt Yea. Motion carried without opposition. Malone made a motion to authorize staff to draft and execute a special permit and work with the Booster Club to meet all insurance requirements. Rawlings seconded the motion. Motion carried without opposition.
Special Event Resolution: Malone made a motion to approve Resolution 2014-11 authorizing the sale and consumption of alcoholic liquor on public property in accordance with the provisions of K.S.A. 41-2645 and K.S.A. 41-719, and related to the “Steaks on the Bricks” event as detailed in the written request submitted by Kelly Modlin. Reavis seconded the motion. Motion carried with Rawlings voting in opposition.
Issuance and Sale of Bonds for the Corp Levee Project: Childers made a motion to accept a bid from FTN Financial Capital Markets at a net interest cost of 2.951711%. Reavis seconded the motion. Motion carried without opposition.
Malone made a motion to approve Ordinance 2063 authorizing the issuance of General Obligation bonds, Series 2014-A; providing for the levy and collection of an annual tax for the purpose of paying the principal and interest on said bonds as they become due; authorizing certain other documents and actions in connection to the bond issuance; and making certain covenants with respect to the bond issuance. Reavis seconded the motion. Roll Call: Malone Yea, Reavis Yea, Rawlings Yea, Jones Yea, Crum Yea, Childers Yea, Belt Yea. Motion carried without opposition.
Malone made a motion to approve Resolution 2014-12 authorizing the issuance and delivery of General Obligation Bonds, Series 2014-A. Rawlings seconded the motion. Motion carried without opposition.
Continuing Disclosure Services: S. Jones made a motion to table this item until the next council meeting to give staff time to clarify the statement that Gilmore & Bell expects to be reimbursed for all out-of pocket third-party expenses made on the City’s behalf. Reavis seconded the motion. Motion carried without opposition.
Electric Utility Easement and Right of Way: Rawlings made a motion to approve and accept a twenty foot Electrical Utility Easement and Right of Way granted by the Church of Christ to the City of Augusta. Childers seconded the motion. Motion carried without opposition.
City Policy Statement – Disposal of Property: Council discussed a city policy statement outlining a standard procedure for the expeditious disposal of surplus property that is obsolete or no longer deemed essential for use by the City. Rawlings made a motion to approve the City Policy Statement for Disposal of Property and to approve the form of the policy statement with the addition of a revision number. Malone seconded the motion. Motion carried without opposition.
Matters From/For Council:
September 15, 2014 Council Meeting: Reavis made a motion to reschedule the September 15, 2014 City Council meeting to September 22, 2014. Childers seconded the motion. Motion carried without opposition.
2015 Budget: Shaw provided a recap of the 2015 Budget adopted by the City Council at the public hearing on August 11, 2015. Council asked staff to provide this information on the City’s website.
Sewer and Wastewater Fees: Council discussed sewer and wastewater fees for customers not billed for water. Council directed staff to investigate the bond covenant requirements regarding the fee revenue and bring that information back to the council along with a recommended adjustment to make the fees fair and equitable.
Cemetery Tour: Augusta Historical Society sent a request to the Mayor to conduct their annual Elmwood Cemetery Tour on October 18th and 19th. Malone made a motion to approve the request. Reavis seconded the motion. Motion carried without opposition.
Informational Memorandum and Final Comments:
Reavis: Reavis thanked the Public Works staff on the back for work they did at limb pile and for handling the extra load of limbs after the recent storm. He stated it was a nice community statement that everyone cleaned their yards up quickly and helped each other with the cleanup.
Rawlings: Rawlings stated that the Kelly/Dearborn intersection should be open by the end of this week.
Jones: Jones commented that the tri-fold flyer on code enforcement was done well. Shaw stated it would be used as a communication tool with the public.
Williams: Williams inquired about the status of the trash receptacles donated by the Harvey’s. Shaw stated that two are done and that there is one more that staff will be working on assembling. Williams stated that Ronny Larry contacted the City about volunteering to clean up big rock area just east of Docking Park. She stated he will be cleaning up the rocks and limbs.
Crum: Crum stated she was at a funeral at our Cemetery on Saturday and said the chair covers provided were in very bad shape and that she could provide pictures of them. She stated she thinks it would be good for us to look into providing the service. S. Jones stated she contacted the two funeral homes in town and both said they would not experience a financial impact if we provided that service, but that they did say they would not recommend getting involved with setting the vault lids.
At 8:55 p.m. Childers made a motion to go into executive session for 50 minutes under the attorney-client privilege exception to the Kansas Open Meetings Act. Childers asked that City Manager Josh Shaw and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 9:45 p.m. Malone seconded the motion. Motion carried without opposition.
At 9:45 p.m. Rawlings made a motion to exit executive session with no action being taken. Malone seconded the motion. Motion carried without opposition.
Adjourn: At 9:45 PM Malone made a motion to adjourn. Rawlings seconded the motion. Motion carried without opposition.