Minutes 8-4-2014


AUGUST 4, 2014

7:00 P.M.


The Council of the City of Augusta, Kansas met in regular session on August 4, 2014, with Mayor Kristey Williams presiding. Council present were Matt Childers, Jason Lowery, Paul Belt, Jamie Crum, Mike Rawlings, Sue Jones, Ron Reavis, and Matt Malone. Also present: City Attorney Austin Parker, City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: John Black, Myrna Rogers, Russell Still, Anthony Craft, Brian Alfaro, Kelly Modlin, Larry Henry, Bill Morris Jr., Sarah Hoefgen, Tracy Hayden, Denise Lange, Linda Atkins, Becky Middleton, Patty Hill, and Sue Hoefgen.


Pledge of Allegiance


Prayer: Pastor Nathan Slaughter, Haverhill Christian Church, gave the invocation.


Minutes: S. Jones made a motion to approve the minutes from the July 21, 2014 Council meeting. Lowery seconded the motion. Motion carried without opposition.


            Rawlings made a motion to approve the minutes from the July 28, 2014 Special Meeting amended to remove Ron Reavis as present. Malone seconded the motion. Motion carried without opposition.


Ordinance 7B: Childers made a motion to approve Ordinance 7B in the amount of $418,189.34. Lowery seconded the motion. Motion carried without opposition.



Denise Lange 14176 SW Ohio Street Road, Augusta: Lange stated that her son Private First Class Aaron Michael Thomas was killed in 2009 in a collision while on duty and was awarded a bronze life-size cross two years after his death by A Walk To Remember. Lange stated she would like to find a permanent home to display the cross in Augusta and would be willing to donate it to the City to be displayed in a public location. Williams thanked Lange for her interest in donating the cross and asked if she had a particular location in mind? Lange stated she did not and that it could be displayed indoors or outdoors. The Council was very interested in displaying the cross and stated they would look to staff or the Park Board to determine a good location.


Linda Atkins 1314 State Street: Atkins stated her father James Barkley, a veteran of the Korean and Vietnam War, passed away about a year ago. She stated that at the time of his passing she and her four brothers donated $500 each in his name to the Leonard Whitehill American Legion Post 189 and the Auxiliary unit. Atkins stated they discussed the possibility of placing a memorial flagpole and fittings at Docking Park. Williams asked if the funds donated would be used towards those purchases. Atkins stated they would.


Kelly Modlin: Modlin is organizing a steak feed on the bricks. He stated it is being planned for October 15th and that he would be requesting the closure of the 500 block of State Street from 6-9 p.m. Modlin stated he spoke to Jim Fay with ABC about serving alcohol and was told to ask the City to draft a resolution for a temporary permit for that evening. City Attorney Austin Parker stated he and staff are aware of this request and that there will be an action item before the Council at the next council meeting in August for the Council to consider. Reavis asked if the issue is with closing the street or serving alcohol. Shaw stated it is because of the consumption and sale of alcohol on public property.


Recognition: Williams and Shaw recognized and congratulated city employees Brian Alfaro and Anthony Craft for recently being accepted into the Leadership Butler Class of 2014.


Downtown Augusta Inc.: Williams introduced Cindy Thomas-Hicks new Downtown Augusta Inc. Executive Director.


Adopt-A-Pot Winners: Williams presented the winners of the 2014 Adopt-A-Pot program with their certificates and prizes. 1st Place was Lakepoint, 2nd Place was American Legion Auxiliary, and 3rd Place was Madrigal Insurance, with Jaye Mayfield as an honorable mention. S. Jones recognized Paula Pressnell and Renee Harrison for judging the pots this year.


Docking Park Memorial: Gary Rogers presented a request on behalf of Leonard Whitehill American Legion Post 189 and American Legion Auxiliary to create a flag memorial in Docking Park to be paid for by private donations. Rogers asked for a donation of brick street pavers for the memorial. Reavis voiced concern with parking at Docking Park. S. Jones made a motion to direct the Park Board to work with the American Legion on the location, design, layout, and cost estimate of this project. Malone seconded the motion. Motion carried without opposition.


Community Garden: Monica Guilliams, School Nurse with the Augusta School District and representing a local action alliance, presented a request to the Council to consider approval of a concept to create a “community garden” in the Meadowview Acres area adjacent to Garvin Park. Guilliams stated it would be both communal and community. She stated the communal portion would serve the needy through local organizations and people could rent plots in the community portion. Guilliams stated her group is asking the council to dedicate the land to be used for the “community garden”. She stated they would like the island area because there is 360 degree access, there is parking available, and there is water available. S. Jones concerned that the Park Board should review this and make a recommendation because there has also been interest in this area for a dog park, skate park, and other types of parks and we need to have a coordinated plan for the parks. Malone made a motion to direct them to work with the Park Board to come up with a location and other aspects of this project and make a recommendation to the governing body. Lowery seconded the motion. Motion carried without opposition.



Kansas Rehabilitation Tax Credit Application: Lowery made a motion to authorize the City Manager to submit a Kansas Rehabilitation Tax Credit Application to the Kansas State Historic Preservation Office for the Augusta Frisco Depot. Malone seconded the motion. Motion carried with Reavis voting in opposition.


Frisco Depot Bid Letting: S. Jones made a motion to authorize staff to notify KDOT of our intent to administer the project locally. Malone seconded the motion. Motion carried without opposition.


Code Enforcement Efforts: Staff gave a presentation regarding code enforcement procedures within the City. City Attorney Austin Parker presented for discussion and consideration an Ordinance establishing certificates of occupancy and habitation within the corporate limits of the City and providing for the enforcement thereof. Rawlings made a motion to table further discussion to a work session. Childers seconded the motion. Motion carried without opposition.


Library Board Appointment: Reavis made a motion to approve the appointment of Sara Bird as Trustee to fill the unexpired term (July 2014 to May 2016) of Marilyn Cruit on the Library Board. Lowery seconded the motion. Motion carried without opposition.


Add Alternate Waterline Project Bid: Reavis made a motion to reject the bids and not construct the Add Alternate Waterline Project. Rawlings seconded the motion. Motion carried without opposition.


Augusta Heights Waterline Impact Fees: Malone made a motion to approve Resolution 2014-09 amending Resolution 2006-08 to waive impact fees related to the Augusta Height’s waterline. Childers seconded the motion. Motion carried without opposition.


Fixed Asset Waiver: Reavis made a motion to approve Resolution 2014-10 requesting the State Director of Accounts and Reports waive the requirements of K.S.A. 75-1120a(a) with regard to the City’s 2014 financial statements and reports. Rawlings seconded the motion. Motion carried without opposition.


Matters From/For Council:

Standard & Poor’s Rating: Staff was pleased to report that Standard & Poor’s has reaffirmed the City’s bond rating of AA-.


Public Hearing for 2015 Budget: Staff reminded Council of the 2015 Budget public hearing scheduled for 7:00 p.m. on August 11, 2014 at City Hall.


League of Kansas Municipalities Conference: Discussion regarding Governing Body member’s attendance at the League of Kansas Municipalities Conference in Wichita, KS October 11-13. Shaw asked that any governing body members interested in attending contact Nancy Turnage to register.


Informational Memorandum and Final Comments:

Malone: Malone congratulated and thanked the WFO Guys on another successful car show. Reavis stated there were 321 cars registered and 99 of those had an Augusta address.


Reavis: Reavis thanked city staff for helping with the WFO Guys annual car show and the citizens and businesses for supporting it.


Reavis stated the July 8th minutes of the County Commission stated the County received complaints from County residents that they are under control of by governing body members that they do not elect because they are within the three mile growth area of the City. Shaw stated we have an interlocal agreement or memorandum of understanding with the County regarding the growth area around our city limits. He stated Andover and other communities have these kinds of agreements. Williams asked Shaw to contact Commissioner Palmer about this. Shaw stated he would get in touch with David Alfaro at the County.


Reavis stated there had been previous discussion about the delivery of the Wichita East newspaper. Reavis stated the way he understood it we have to catch someone delivering the newspaper to determine if it meets the City’s littering laws. Reavis stated he contacted the newspaper and asked them to stop delivering them to his home and on Sunday he witnessed them delivering a paper to his home. He stated he stopped the guy who was delivering it and asked him to pick it up. Reavis stated he then contacted the Department of Public Safety and filed a police report. He stated if the Governing Body wants him to, he could be the person to pursue this. Parker stated he would speak to staff to see what can be done, even beyond the littering laws.


Crum: Crum had a citizen call about the compost hours being changed and that she doesn’t take the paper or check the website and asked if it couldn’t be posted to the city bills. E. Jones stated there isn’t really enough room to print that much information on the bills and that the decision to change the hours was made so quickly there would not have been enough time for them to receive the information before the change.


Childers: Childers stated that Augusta Youth Soccer received old bleachers removed from Garvin Park from the City previously and would respectfully request two more. Belt made a motion to donate two more bleachers to AYS. Reavis seconded the motion. Motion carried without opposition.


Belt: Belt stated he was contacted about the gravel road on Harrington between State and Bobbie where the gravel meets the pavement. Shaw stated he would have staff look into it.




Adjourn: At 9:12 PM Belt made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.

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