JULY 21, 2014
The Council of the City of Augusta, Kansas met in regular session on July 21, 2014, with Mayor Kristey Williams presiding. Council present were Matt Childers, Jason Lowery, Paul Belt, Jamie Crum, Mike Rawlings, Ron Reavis, and Matt Malone. Councilwoman Sue Jones was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Santa Fe Lake Caretaker Rod Davis, Director of Public Safety Tyler Brewer, Sergeant Chad McCluskey, Safety Officer Linden Blank, and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Myrna Rogers, Sarah Hoefgen, Martin Goedecke, Dustin Avey, Monica McClure, Larry Henry, Ryan Stoops, and Gary Rogers.
Pledge of Allegiance
Prayer: Councilman Lowery gave the invocation.
Minutes: Reavis made a motion to approve the minutes from the July 7, 2014 Council meeting. Lowery seconded the motion. Motion carried without opposition.
Ordinance 7A: Rawlings made a motion to approve Ordinance 7A in the amount of $1,028,797.68. Lowery seconded the motion. Motion carried without opposition.
Director of Public Safety Tyler Brewer: Brewer addressed the governing body regarding a request from the Lion’s Club to use their Fireworks Stand Refund to purchase external safety vests for the Department of Public Safety. Brewer stated the current refund policy states it can only be used for infrastructure improvements. Shaw stated the Council could waive that provision of the policy for this specific request or adopt a new policy by resolution. Malone made a motion to waive the infrastructure requirement in the fireworks permit reimbursement policy for the purpose of purchasing external vests for the Department of Public Safety. Rawlings seconded the motion. Motion carried without opposition.
Impact Fee Waiver Request: Council asked staff to move forward with waiving the Impact Fee set by Resolution 2006-08 and authorizing staff to work with the City’s bond counsel to draft a Resolution amending Resolution 2006-08 to be presented for approval at the August 4, 2014 council meeting.
Convention and Tourism Agreement with Augusta Chamber of Commerce: Malone made a motion to approve an agreement with the Chamber of Commerce for the management of the day to day business of convention and tourism in the City and to oversee the organization and implementation of policies relating to convention and tourism. Lowery seconded the motion. Motion carried without opposition.
Right of Way Permit Agreement: Reavis made a motion to approve a Right of Way permit Agreement with Global Parts for the installation of a fiber optic line within public right of way underneath Industrial Road in order to connect their properties located at 907 and 914 Industrial Road. Childers seconded the motion. Motion carried without opposition.
Facilities Use Agreement: Reavis made a motion to approve an agreement with Flint Hills Multisport LLC, D.B.A. Flatwater Fitness and Fun for use of facilities at Santa Fe Lake for on shore fitness and cross-training activities and human powered watercraft activities including Stand Up Paddleboard Yoga and Open Water Paddleboard, Canoe and Kayak rental pending staff working out insurance requirements with regard to worker’s compensation insurance. Lowery seconded the motion. Motion carried without opposition.
Santa Fe Lake Raw Waterline Bid Award: Malone made a motion to approve the low base bid from Nowak Construction in the amount of $180,146. Childers seconded the motion. Motion carried without opposition.
Council directed staff to ask Ray’s how the impact of not being awarded the first part of the project will affect their bid on the add alternate and to contact Nowak to negotiate a lower price for the add alternate. Malone made a motion to table the action on the add alternate bid until the August 4, 2014 meeting. Reavis seconded the motion. Motion carried without opposition.
Corps Levee Project GO Bond Issuance: Malone made a motion to approve Resolution 2014-08 issuing General Obligation Bonds in the amount of $3,135,000 to pay off temporary notes used to finance the Corps Levee Project and authorize the City Manager to execute a transaction letter with Piper Jaffray. Childers seconded the motion. Motion carried without opposition.
Rawlings made a motion to authorize the City Manager to execute a transaction letter with Piper Jaffray. Reavis seconded the motion. Motion carried without opposition.
Matters From/For Council:
Budget Work Session: Staff reminded the Council of the 2nd budget work session scheduled for 6:30 on July 28th.
Informational Memorandum and Final Comments:
Malone: Malone stated he was contacted by Jones to ask that something be on the next meeting agenda so we can discuss the utilities of properties downtown where there are two or three or more individuals at one property. Shaw stated staff would prepare something to discuss.
Reavis: Reavis received a call from gentleman in Woodland area on Brookdale about sewer backups in their area. He stated there have been four call outs recently and that the Sewer Department is aware of it and is providing a temporary solution to flush out the lines weekly. Shaw stated his understanding is the issue is identifying where the actual problem causing the backups is located. Shaw stated if the problem is between the tap and the home it is the property owner’s responsibility to repair it. He stated if it is on the main it is our responsibility. He stated the initial assessment is that it is on the tap and that the property owner being impacted is not the property owner where the tap is experiencing the problem.
Reavis stated that Walnut and 5th Street has been vacated and that DJ Engineering has placed three barriers with tape on it in the street. Williams and Malone both stated the barriers were not there today. Shaw stated the permanent fix is that there is a permanent median.
Williams: Stated she had been contacted again about the sound level of the council meetings. Williams stated William and Susan Harvey contacted her about the time frame of the purchase and installation of the trash receptacles from their donations. Shaw stated the Park Dept is busy with mowing, but that he has directed staff to expedite installation.
Belt: Belt stated he has been contacted about the trash cans being left out for several days. Shaw stated he would like to do a de-brief on the trash system, including what has worked and what hasn’t, and talk about enforcement of the policy. He stated he would rather approach it in a more comprehensive way rather than issue by issue.
Childers: Childers stated he received word from someone watching the meeting from home that they are not experiencing any sound issues.
Executive Session: At 8:08 p.m. Childers made a motion to go into executive session for 30 minutes under the attorney-client privilege exemption under the Kansas Open Meetings Act to seek advice on contract terms. Childers asked that City Manager Josh Shaw and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 8:30 p.m. Malone seconded the motion. Motion carried without opposition.
At 8:39 p.m. Malone made a motion to exit executive session with no action being taken. Childers seconded the motion. Motion carried without opposition.
Adjourn: At 8:39 PM Malone made a motion to adjourn. Lowery seconded the motion. Motion carried without opposition.