MAY 19, 2014
The Council of the City of Augusta, Kansas met in regular session on May 19, 2014, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Paul Belt, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, Cemetery Sexton Josh Anderson, and City Clerk Erica Jones. Visitors present were: Belinda Larsen, Sarah Hoefgen, John Black, and Bill Morris Jr.
Pledge of Allegiance
Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.
Minutes: Reavis made a motion to approve the minutes from the May 5, 2014 Council meeting. Lowery seconded the motion. Motion carried without opposition.
Ordinance 5: Malone made a motion to approve Ordinance 5 in the amount of $373,230.24. Childers seconded the motion. Motion carried without opposition.
Cottonwood Point, Inc. Sublease: Malone made a motion to approve Supplemental Sublease No. 2 between the City of Augusta and Cottonwood Point, Inc. and approve the waiver of all unpaid additional rent due for 2014. Childers seconded the motion. Motion carried with Belt and Reavis voting in opposition.
Frisco Depot Subcommittee Recommendations: Council discussed the revised floor layout plan and finishes as recommended by the project subcommittee. Malone made a motion to approve preliminary plan recommendations from the project subcommittee subject to final approval by the Governing Body at a point to be determined. Lowery seconded the motion. Motion carried without opposition.
Water Supply Restoration Program: Council discussed eligible projects for state cost share assistance for restoration of public water supply lakes for upcoming fiscal years. Lowery made a motion to authorize submittal of letters of interest for the proposed four projects. Rawlings seconded the motion. Motion carried without opposition.
Matters From/For Council:
Compost/Tree Limb Hours: Council discussed the hours for the compost/tree limb site. Shaw stated that staff is proposing modifying the hours to Tuesday thru Friday 7:30 a.m. to 6 p.m., Saturday 8:30 a.m. to 4:30 p.m., and closed Sunday and Monday. Several council members voiced concern about the site being closed on Sunday. Shaw stated he would take the council recommendation back to staff and bring back another proposal to the Governing Body.
Cemetery Flower Removal: Shaw stated the current City Code states that decorations can be put out three days in advance of Memorial Day and must be removed by the tenth day following Memorial Day. Shaw stated that per the Governing Body’s request, staff met and is proposing the Governing Body authorize staff to allow decorations seven days prior and thirteen days following Memorial Day. Shaw stated that staff will bring an ordinance to the Council in the future to change the dates in the code. Rawlings made a motion to approve an administrative waiver to authorize staff to not enforce the removal of the decorations per City Code and to allow them to remain for thirteen days after Memorial Day. S. Jones seconded the motion. Motion carried without opposition.
Water Plant Steps: Lowery made a motion to move forward with the repair of the steps at the Water Plant and to approve the low bid from McCollom Construction in the amount of $7,749. Rawlings seconded the motion. Motion carried without opposition.
Waterline Leak Under Railroad: Malone made a motion to authorize staff to move forward for any engineering required to move forward with the repair of the water leak under the railroad at a cost not to exceed $10,000. Rawlings seconded the motion. Motion carried without opposition.
Change Order for School Street: Malone made a motion to approve the change order in the amount of $8,100 increasing the thickness of the sidewalks to a 6” sidewalk. S. Jones seconded the motion. Motion carried without opposition.
Informational Memorandum and Final Comments:
Reavis: Reavis stated there was an article in the Times Gazette about the hotel and there was a conflict about where the CID could be used. He stated it said the CID would be returned to hotel and in another area it said it could be used to pay for the waterline. Shaw stated that was correct. He stated that the portion on the hotel would go back to developer and the portion on the front would come back to the City. Reavis asked what the next step is. Shaw stated it is at the City level now and that we need to have a discussion about it.
Reavis stated it has been 6-8 weeks since we have received an update from Aqua Tech. He stated that everything he reads from Shaw talks about the Walnut diversion, but that he thinks this should be secondary to the large waterline project. He stated is it time to start working on purchasing the right of way for the large waterline project. Shaw stated that both projects are moving on simultaneously and that he will have some action items to bring back to the council at a future meeting. Reavis stated he doesn’t think the information on the waterline has stayed current or as much as a priority as he thinks it should be.
Rawlings: Rawlings stated he saw that Seeders Inc. is in town working on the seeding of the West levee. Rawlings stated he has spoken to Willis Wilson recently and he is diligently working on the waterline project.
S. Jones: Jones stated that 42 of the 53 pots have been adopted. She stated that about 25 % of those still need to be planted and that she would like to have flowers in them by Memorial Day. Jones stated the storm drain grate at cemetery is broken and could pose a danger to people and animals. Shaw stated staff would take care of it.
Lowery: Lowery stated the trash truck was causing traffic problems in the area of Clark/Broadway as people were dropping their children off at school. Shaw stated he would discuss this with staff.
Crum: Crum asked how often the City picks up the trash in the cans downtown. Shaw stated he would have to check into that.
Childers: Childers stated there has been a significant amount of illegal dumping at 80th and 85st street and asked if the City is doing anything to investigate this? Shaw stated this is outside of the city limits but that he would check into it.
Belt: Belt stated that several people have complained to him about people not using bags for their trash. Belt asked how we going to enforce this. Shaw stated the trash drivers have notices that they can issue. S. Jones stated that she didn’t know how effectively that was communicated. She asked if we can include that on a utility bill. Shaw stated the problem is more with enforcement because there isn’t a penalty in place. S. Jones stated a lot of people don’t watch the news or read the paper, so we need to consider how we get information out to the citizens. She stated that all of them get a city bill.
Reavis: Reavis asked if anyone from the Community College contacted us regarding the Neighborhood Revitalization Program. Shaw stated the college tabled it. He stated he tried to contact them to see if he needs to come to a meeting or provide information. Shaw stated he also needs to contact Will Johnson at the County to see what the status is at that level.
Executive Session: At 8:25 p.m. Malone made a motion to recess to executive session for 30 minutes to seek advice on matters that would be deemed privileged in the attorney-client relationship under the Kansas Open Meetings Act. Malone asked that City Attorney Austin Parker and City Manager Josh Shaw join the Council in the executive session. The governing body will reconvene in the Council Chambers at 8:55 p.m. S. Jones seconded the motion. Motion carried without opposition.
At 8:25 p.m. Malone made a motion to exit executive session with no action being taken. Lowery seconded the motion. Motion carried without opposition.
At 8:55 Malone made a motion to recess to executive session for 15 minutes to seek advice on matters that would be deemed privileged in the attorney-client relationship under the Kansas Open Meetings Act. Malone asked that City Attorney Austin Parker and City Manager Josh Shaw join the Council in the executive session. The governing body will reconvene in the Council Chambers at 9:10 p.m. S. Jones seconded the motion. Motion carried without opposition.
At 9:10 Malone made a motion to return from executive session with no action being taken. Rawlings seconded the motion. Motion carried without opposition.
Adjourn: At 9:10 PM Malone made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.