Minutes 05-05-2014

CITY COUNCIL

MAY 5, 2014

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on May 5, 2014, with Mayor Kristey Williams presiding.  Council present were Jason Lowery, Matt Childers, Paul Belt, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone.  Councilwoman Jamie Crum was absent.  Also present: City Attorney Austin Parker, City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, Airport Manager Lloyd Partin, and City Clerk Erica Jones.  Visitors present were: Kent Bush, Sarah Hoefgen, Myrna Rogers, John Black, Tony Madrigal, Willis Wilson, Mark McCollom, Kelly Modlin, Carmen Montague, Robert Hirschfeld, Chenay Sloan, Corky Cook, Brad Waller, Larry Henry, Robert Hovenkamp, Michelle Eastman, Susan Harsh, and Nicole Holt.

 

Pledge of Allegiance

 

Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.

 

Proclamations:  The Mayor signed a proclamation recognizing and proclaiming May 17, 2014 as Kids to Parks Day.

 

            The Mayor signed a proclamation recognizing and proclaiming the week of May 11, 2014 as National Police Week.

 

Minutes: Childers made a motion to approve the minutes from the April 21, 2014 Council meeting.  Lowery seconded the motion.  Motion carried without opposition.

 

Ordinance 4A:  Reavis made a motion to approve Ordinance 4A in the amount of $841,123.18.  Malone seconded the motion.  Motion carried without opposition.

 

Visitors:

Tony Madrigal with Madrigal & Welch presented the City with their annual dividend check in the amount of $21,873.72 from Employer’s Mutual Company.

 

Michelle Eastman, Chenay Sloan, Susan Harsh, and Nicole Holt, representing Rainbows United, were present to thank the City Council for their support of the Glow Run/Walk and to provide a recap of event participation.

 

Corky Cook, representing WFO Guys Car Club, was present to request the use of the downtown for their 20th Annual Car Show on Saturday, August 2, 2014.  Malone made a motion to approve WFO Guys Car use of the downtown for their 20th Annual Car Show on Saturday, August 2, 2014.  Reavis seconded the motion.  Motion carried without opposition.

 

Mark McCollom, representing Downtown Augusta, Inc., was present to request the use of the downtown on June 20-21, 2014 for the Relay for Life/Brick Street Festival. Lowery made a motion to approve the request from Downtown Augusta, Inc.’s use of the downtown on June 20-21, 2014 for the Relay for Life/Brick Street Festival.  Malone seconded the motion.  Motion carried without opposition.

 

 

 

Business:

Cottonwood Point, Inc.:  Council discussed a request from Cottonwood Point, Inc. for a waiver in the sublease with the City to pay additional rent to the City for net income in excess of $5,000.  Malone made a motion directing staff to draft a written agreement between the City and Cottonwood Point, Inc. waiving the additional rent required under sub-section (b) of the sublease indefinitely.  S. Jones seconded the motion.  Motion carried with Belt and Childers voting in opposition. 

 

Fireworks Production:  Council discussed a fireworks production contract with Rainbow Fireworks for the annual 4th of July fireworks show and a memorandum of understanding with Ignite Augusta to serve as a conduit for donations for the 2014 show. 

 

Reavis made a motion to authorize the City Manager to execute the Memorandum of Understanding with Ignite Augusta to serve as a conduit for donations for the 2014 show and to make up any difference in the funding of the fireworks show.  Motion carried without opposition.

 

Airport Project Bids: Rawlings made a motion to award the bid for Project #1 to Mid Kansas Seamless Guttering, Inc. in the amount of $15,320 and Key Construction in the amount of $47,247, Project #2 to Key Construction in the amount of $28,952, Project #3 to Key Construction in the amount of $18,670, Project #4 to Key Construction in the amount of $49,000, Project #5 to Eco Guard Insulation & Roofing in the amount of $51,760, and Project #6 to South Central Sealing & Paving in the amount of $11,015, and authorizing the City Manager to execute construction agreements with each contractor.  Malone seconded the motion.  Motion carried without opposition.

 

Airport Work Authorization No. 3 with Alfred Benesch Company:  Rawlings made a motion to approve Work Authorization No. 3 with the City’s Airport Consultant, Alfred Benesch Company, in the amount of $28,036 for design, bidding, and construction services for airport drainage projects paid for through a 90/10 KDOT grant match. Malone seconded the motion.  Motion carried without opposition.

           

Automated Weather Observation System (AWOS) at the Augusta Municipal Airport:  S. Jones made a motion to approve an agreement with Atlas Electric, LLC in the amount of $16,900 for services related to the construction and installation of an AWOS at the Augusta Municipal Airport.  Reavis seconded the motion.  Motion carried without opposition.

 

            Malone made a motion to approve an agreement with Jerry Miller Electronics in the amount of $7,300 to provide technical engineering and consulting services for the installation and commissioning of an AWOS at the Augusta Municipal Airport.  Lowery seconded the motion.  Motion carried without opposition.

 

Waterworks Utility System Refunding Revenue Bonds:  Malone made a motion to approve Resolution 2014-07 declaring it advisable to issue general obligation refunding bonds of the City of Augusta, Kansas, in an amount not to exceed $3,120,000 to refund the City’s waterworks utility system refunding revenue bonds, Series 2004 and Taxable Waterworks Utility System Refunding Bonds, Series 2010; and providing for the giving of notice of said intention of the City.  Lowery seconded the motion.  Motion carried without opposition.

 

WWTP Bar Screening Project:   Malone made a motion to approve an engineering services agreement with Aqua Tech Engineering in the amount of $35,000 for design, bidding, and construction administration for the installation of bar screening equipment at the Wastewater Treatment Plant and to approve the purchase of bar screening equipment from Parkson Corporation in the amount of $107,500.  Rawlings seconded the motion.  Motion carried without opposition.

           

South Ohio Street Project:  Malone made a motion to approve an engineering services agreement with MKEC for an amount not to exceed $71,930 for design and construction administration services for sanitary sewer, water line, and electric utility infrastructure repairs and relocations for the South Ohio Street Project.  Lowery seconded the motion.  Motion carried without opposition.

 

Matters From/For Council:

Work Session:  Reavis made a motion to schedule a work session for May 12, 2014 at 7 p.m. to discuss the 2015 Budget process and formatting.  Malone seconded the motion.  Motion carried without opposition.

 

2015-2019 CIP Review Committee appointment:  Lowery made a motion to appoint council members Childers and Belt to serve on the 2015-2019 CIP Review Committee.  Reavis seconded the motion.  Motion carried without opposition.

 

Informational Memorandum and Final Comments:

Williams:  Williams stated she really appreciated the format of the project updates in the Informational Memorandum and the update that there are 21 active projects at this time.

 

Malone:  Malone stated he received a call from someone who adopted a pot downtown advising him that the pot was full of poor quality dirt.  Shaw stated the pots had been tilled and dirt was added.  S. Jones stated the dirt looks like a combination of dirt, mulch, and roots and is poor quality soil.

 

            Malone stated he had a flat tire and it was brought to his attention that there is a five foot path of screws, nails, etc. in the alley west of city hall between 5th and 6th Avenue.  Malone asked if the street sweeper can be used to clean it up.  Shaw stated he will have it cleaned up.

 

Reavis:  Reavis stated he noticed in the minutes in the Informational Memorandum that the Water Resource Coordinating Committee was approved with several changes.  Williams stated we do not know what those changes are.  Reavis said it bothered him that we were part of a document that was changed after we approved it.  Reavis stated he spoke to a gentleman from RWD #4 that gets his water directly from El Dorado and that he said it was very poor quality and tastes terrible.  Shaw stated now that the council has indicated what direction they want to go with regard to water rates; he can now approach RWD #4 about their contract and whether they are going to make us or El Dorado their primary source of water.

 

S. Jones:  Jones stated that thanks Sarah Hoefgen at the Chamber, 41 of 53 pots have been adopted.  Jones stated that our cemetery ordinances say that all flowers have to be removed 10 days following Memorial Day.  She stated there were a lot of complaints last year after people saw all of the flowers being put in dumpsters.  Jones asked if the council entertain allowing them to remain for two weeks after Memorial Day.  Shaw stated the decorations are removed for maintenance purposes, such as mowing and trimming.  He stated we ordered larger signs this year to notify people when the decorations would be removed so they could be better notified.  Shaw stated there is one more meeting prior to Memorial Day and asked for time to discuss this with staff to see if a different solution could be found, that it might not be an issue to extend the time.

 

            Jones asked if the seeding for Bermuda grass on the levee has occurred.  Shaw stated he would have to ask.  Jones inquired about the cover for the stop log.  Shaw stated that we have it, but it is damaged.

 

Belt:  Belt stated a citizen emailed about considering lowering the price of the brick pavers.  Shaw stated he would be open to lowering the price.  Williams stated maybe lowering it to $1.00 per brick for Augusta residents.  Jones made a motion lower price to used bricks for Augusta residents to $1.00.  Malone seconded.  Belt stated the clock at the roundabout is not correct.  Motion carried without opposition.

 

 

Adjourn:  At 8:44 PM Malone made a motion to adjourn.  Rawlings seconded the motion.  Motion carried without opposition.

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