Minutes 04-07-2014

CITY COUNCIL

APRIL 7, 2014

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on April 7, 2014, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Paul Belt, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Councilman Matt Childers was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Santa Fe Lake Caretaker Rod Davis, Parks Superintendent Brian Alfaro, and City Clerk Erica Jones. Visitors present were: Kent Bush, Bill Morris, Sarah Hoefgen, Myrna Rogers, Ken Bratton, John Black, Connie Thurman, Jennifer Baugher, Robert Baugher, Nick McClure, Jeana McClure, Larry Henry, Kelly Modlin, Kevin Cowan, Mark McCollom, Gary Rogers, Keri McWethy, Mickey Yaghjian, and Dana Rogers.

 

Pledge of Allegiance

 

Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.

 

Proclamations:

The Mayor signed proclamations for National Child Abuse Prevention Month and Work Zone Awareness Week.

 

Minutes: Reavis stated the time of adjournment needs to be adjusted. S. Jones made a motion to approve the amended minutes from the March 17, 2014 council meeting. Reavis seconded the motion. Motion carried without opposition.

 

Ordinance 3A: Reavis made a motion to approve Ordinance 3A in the amount of $1,283,603.23. Belt seconded the motion. Motion carried without opposition.

 

Williams introduced the new City Attorney, Austin Parker, of Parker and Parker.

 

Business:

City Code Related to Collection and Disposal of Garbage: Lowery made a motion approving Ordinance 2056 amending sections 501, 504, 505, and 508 of Article 5, Chapter 15 of the Code of the City of Augusta Kansas 2010 and repealing Ordinance 2024 with the amendment to section 15-504 adding the words “bagged and”. S. Jones seconded the motion. Reavis voiced his opposition to requiring refuse to be bagged.

 

Roll Call Vote: Malone Yea, Reavis Nay, Rawlings Yea, Jones Yea, Lowery Yea, Crum Nay,          Belt Yea. Motion carried.

 

Neighborhood Revitalization Plan: Council conducted a public hearing to take input on the proposed Neighborhood Revitalization Plan. The public hearing was closed after no one came forward to give input.

 

Rawlings made a motion to approve Ordinance 2057 repealing Ordinance 2055, adopting the newest version of the NRP, and designating the area south of Belmont as a Neighborhood Revitalization Area. Reavis seconded the motion.

 

Roll Call Vote: Malone Yea, Reavis Yea, Rawlings Yea, Jones Yea, Lowery Yea, Crum Yea, Belt Yea. Motion carried.

 

Malone made a motion to approve Resolution 2014-05 authorizing the Mayor to execute interlocal agreements with Butler County, Butler Community College, and USD 402. Belt seconded the motion. Motion carried without opposition.

 

Park Board Recommendations:   Malone made a motion to approve the Park Board recommendation not to participate in the Community Fisheries Assistance Program. Reavis seconded the motion. Motion carried without opposition.

 

            Lowery made a motion to approve the Park Board recommended park system improvement projects for the 2014 budget year with the amendment to finish fencing all four of Garvin Park ball fields, to respectfully postpone the fencing and shading at Moyle field to 2015, and to continue the match requirement from ALLB. Malone seconded the motion. Motion carried without opposition.

 

Park Master Plan Update 2014: Reavis made a motion to adopt Appendix E: Park Master Plan Update 2014 as an addendum to the 2006 Park Master Plan as recommended by the City’s Park Board. Rawlings seconded the motion. Motion carried without opposition. There was a consensus from the governing body to include a response from the City that we are no longer interested in developing a sports complex.

 

Santa Fe Lake Mower Bids: Malone made a motion to approve the bid from Stucky Mower Sales in the amount of $9,956. Lowery seconded the motion. Motion carried without opposition.

 

Garvin Park and Moyle Ball Field Fencing Bids: Malone made a motion to approve the quotes from Wichita Fence Company for Field #1 and #2 and authorize the City Manager to obtain quotes and move forward with the repairs to Fields #3 and #4. Rawlings seconded the motion. Motion carried without opposition.

 

Amending Temporary Note Resolution 2013-08: Malone made a motion to approve Resolution 2014-06 amending and supplementing Resolution 2013-08 and authorizing certain improvements to the City’s public water supply system to include construction of a new 12” waterline on 7th Avenue and boring and installation of a second waterline underneath the Whitewater River. S. Jones seconded the motion. Motion carried without opposition.

 

Engineering Services Agreement for 7th Avenue Street Waterline Project: Reavis made a motion to approve an engineering services agreement in the amount of $99,860 with MKEC for design and construction engineering services related to the construction of a 12” water line along 7th Avenue. Rawlings seconded the motion. Motion carried without opposition.

 

Supplemental Engineering Services Agreement with MKEC for 2014 Street Sales Tax Projects: Malone made a motion to approve a supplemental engineering services agreement with City Engineer MKEC amending the scope of services for the 2014 Street Sales Tax program for a total amended contract amount of $89,500. Lowery seconded the motion. Motion carried without opposition.

 

Downtown Augusta Inc. (DAI) Request for Second Quarter Funding: Bill Morris, President of Downtown Augusta, Inc. presented a request to the governing body for their second quarter funding. Jeana McClure and Kelly Modlin also addressed the council. Lowery made a motion to approve second quarter funding for DAI. Belt seconded the motion. Motion carried with Malone and S. Jones voting in opposition.

 

            Rawlings made a motion to fund DAI for the last two quarters of 2014. Reavis seconded motion. Motion carried with Malone and S. Jones voting in opposition

 

At 9:20 p.m. Rawlings made a motion to recess for 10 minutes. Malone seconded the motion. Motion carried without opposition.

 

Prior to reconvening from recess, Crum exited the meeting.

 

At 9:30 p.m. Malone made a motion to reconvene from recess. Rawlings seconded the motion. Motion carried without opposition.

 

Butler County Resolution Creating a Butler County Water Coordinating Committee: Malone made a motion to authorize the Mayor to sign Butler County Resolution 14-04 and approving the City of Augusta’s participation on the Butler County Water Coordinating Committee. Reavis seconded the motion. Motion carried without opposition.

 

Kansas Department of Transportation (KDOT) Airport Preservation Agreement Grant: Reavis made a motion to approve the Kansas Airport Improvement Program Airport Preservation Agreement with KDOT for a not to exceed amount of $225,000 for ramp repairs and drainage improvements. Lowery seconded the motion. Motion carried without opposition.

 

Kansas Municipal Utilities Voting Delegates: Rawlings made a motion to designate Bill Webster, Electric Utility Director, as the City’s voting delegate and Jim Sutton, Electric Plant Superintendent, as the City’s alternate voting delegate for the annual KMU business meeting. Malone seconded the motion. Motion carried without opposition.

 

Kansas Municipal Energy Agency Director #2 Board Appointment: Malone made a motion to reappoint Mike Rawlings to serve as Director #2 representing the City on the Kansas Municipal Energy Agency Board of Directors. Rawlings seconded the motion. Motion carried without opposition.

 

Annual Operation and Maintenance Assurance Statement for Land and Water Conservation Fund Projects: Malone made a motion to approve the Annual Operation and Maintenance Assurance Statement with the Kansas Department of Wildlife and Parks and authorize the City Manager to execute the document this year and annually going forward unless there are changes. Rawlings seconded the motion. Motion carried without opposition.

 

Matters From/For Council:

Augusta Youth Soccer: Malone made a motion to approve a request from Augusta Youth Soccer for five of the old bleachers that were removed from the baseball fields at Garvin Park. Rawlings seconded the motion. Motion carried without opposition.

 

Work Session: Reavis made a motion to schedule a work session for April 28, 2014 at 6:30 p.m. to discuss water rates and long term debt financing. Malone seconded the motion. Motion carried without opposition.

 

Informational Memorandum and Final Comments:

Malone: Malone asked who is responsible for the maintenance and repair of the overpass. Shaw stated the overpass is the responsibility of KDOT. Malone asked if we can call them to inform them of the pot holes and condition of the overpass. Shaw stated he would contact KDOT.

 

Reavis: Reavis asked when staff is going to start recruiting an Assistant City Manager.   Shaw stated the hiring of the City Attorney and Human Resource Analyst was first and second on his list. He stated that it would be better for staff if the Assistant position were filled after the budget process was complete and there was time to properly train and work with that person.

 

Reavis stated he saw a car turn off the old approach where old Dike road headed north and that there is a large drop off and could be dangerous. He stated we may need to get rid of old approach or put up a guard rail. Shaw stated we would need to check to see who has authority over the approach and what the proper solution would be. Shaw stated there needs to be some sort of a turn off for maintenance of our pump station.

 

Rawlings: Rawlings stated that East Kelly is starting to have some large pot holes and asked if it is on the project list. Shaw stated it is on the project list, but if the pot holes are presenting a problem for vehicles we have some maintenance funds available.

 

S. Jones: Jones stated she hoped everyone had a chance to look at the photos of the dam that Lynn Smith sent out. She asked that Shaw contact the City Engineer to come out and reaffirm that the back wash is acceptable because in those photos looks pretty severe.

 

            Jones stated the NRP has one year completion deadline for improvements made with NRP funds. She stated the home at corner of Dearborn and Kelly used NRP funds and has been in its current state for a very long time and have received numerous complaints.

 

            Jones stated the Adopt A Pot applications are available on Chamber and City website.

 

Williams: Williams thanked the Butler Community College Football team in advance for help at Playpark on Saturday as part of the Grizzlies Give Back Day.

 

            Williams stated she is working on board appointments and that should be provided for the next meeting.

           

            Williams thanked Lynne Holloway for her work at Library and wished her well.

 

            Williams stated the Rainbows United Run is this Saturday and already has over 600 registrants at this time.

 

Belt: Belt stated he is asked daily about when School Street will be done. Shaw stated it is scheduled to get underway by the end of April.

 

Executive Session: At 9:55 p.m. Lowery made a motion to go into Executive Session for 10 minutes under the attorney-client privilege exception to the Kansas Open Meetings Act to seek advice on contract terms. Lowery asked that City Manager Josh Shaw and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 10:05 p.m. Malone seconded the motion. Motion carried without opposition.

 

            At 10:07 p.m. Malone made a motion to exit Executive Session with no action being taken. Lowery seconded the motion. Motion carried without opposition.

 

Adjourn: At 10:07 PM Malone made a motion to adjourn. Lowery seconded the motion. Motion carried without opposition.

Joomla Template: by JoomlaShack