Minutes 03-17-2014

CITY COUNCIL

MARCH 17, 2014

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on March 17, 2014, with Mayor Kristey Williams presiding. Council present were Paul Belt, Matt Childers, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Councilman Jason Lowery was absent. Also present: Interim City Attorney Cami Baker, Assistant City Manager Josh Shaw, Cemetery Sexton Louis Perez, Parks Foreman Brian Alfaro, and City Clerk Erica Jones. Visitors present were: Kent Bush, John Black, Ken Bratton, Sarah Hoefgen, Bill Morris, Tony Madrigal, Jeff Engel, Dana Perez, Michael McDermott¸ Marla Flentje, Brad Waller, and Larry Henry.

 

Pledge of Allegiance

 

Prayer: Councilman Rawlings gave the invocation.

 

Business:

2014 Property/Liability Insurance Renewals: Reavis made a motion to accept the bid proposal from Madrigal & Welch for the renewal of the City’s 2014 Insurance Policy in the amount of $332,654. Rawlings seconded the motion. Motion carried without opposition.

 

 

Presentation:

Louis Perez Retirement: Cemetery Sexton Louis Perez was presented with a plaque for his retirement recognizing his 13 years of service to the City of Augusta.

 

 

Visitors:

Tom Moore 2319 Starr Street: Moore stated that he received a notice in the mail last week about the $10 monthly increase to our utility bills. He stated it was ironic that the same day there was a news item on KSN TV about Westar raising their rates by $2 to $3 per month. Moore stated he spoke to Jim Sutton at the power plant and he tried to explain how the rates are calculated, but that it is very complicated. He stated that all council members should know how the EFA is calculated. Moore stated this is something we should all be deeply concerned about, and that he has been on a fixed income for the last ten years. If there is anything we can do to improve the cost we should do that.

 

            Moore stated that he thinks city government is too involved in private business by giving tax breaks, etc. He stated that is socialism and we are seeing it all levels of government these days. Moore stated the council needs to be aware of what they are doing and what their basic function as a government is.

 

 

Presentation:

Municipal Airport Projects: Brad Waller with Alfred Benesch & Company provided a presentation on the status of Municipal Airport projects.

 

 

Minutes: Malone made a motion to approve the minutes from the March 3, 2014 council meeting. Childers seconded the motion. Motion carried without opposition.

 

Ordinance 3:   Malone made a motion to approve Ordinance 3 in the amount of $373,923.10. Rawlings seconded the motion. Motion carried without opposition.

 

 

Business:

City Strategic Plan Draft: Council reviewed and discussed the City Strategic Plan Draft. Council directed staff to put draft on city website for public comment.

 

At 8:25 p.m. Rawlings made a motion to recess for 10 minutes. Malone seconded the motion. Motion carried without opposition.

 

At 8:35 p.m. Rawlings made a motion to reconvene the meeting. Malone seconded the motion. Motion carried without opposition.

 

Schedule Public Hearing for Neighborhood Revitalization Plan: Malone made a motion to approve Resolution 2014-04 scheduling a public hearing for 7:00 p.m. on April 7, 2014 to seek public input on the City’s proposed Neighborhood Revitalization Plan. Rawlings seconded the motion. Motion carried without opposition.

 

City Code and Fees Related to Collection and Disposal of Garbage: Childers made a motion to table this item and directed staff to review the wording in Section 508(b) and 508 (c) of proposed Ordinance 2056. Malone seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to approve Fee Schedule Resolution 2014-03 adding a replacement polycart fee for theft or damage from improper use. S. Jones seconded the motion. Motion carried without opposition.

 

Engineering for Santa Fe Lake Raw Water Line Project: Rawlings made a motion to approve a supplemental agreement with City Engineer MKEC in the amount of $10,000 for additional design costs related to Santa Fe Lake raw water line project resulting from KDOT permitting and FEMA compliance. S. Jones seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to approve a design engineering services agreement with City Engineer MKEC in the amount of $4,250 for design costs associated with add alternate project to install a second pipeline adjacent to the Santa Fe Lake Raw water line at the Whitewater River crossing. Malone seconded the motion. Motion carried without opposition.

 

Frisco Depot Project Architectural Plans/Drawings: Council reviewed and discussed architectural and engineering specifications and drawings created by WMA Architects for the Frisco Depot Restoration Project and provided direction to staff on any requested design modifications.

 

            Malone made a motion to table this item and schedule a special meeting for 6:15 p.m. April 7th, 2013 at the Depot. Reavis seconded the motion. Motion carried without opposition.

 

 

Matters From/For Council:

Adopt-A-Pot Program Prize Funding: Malone made a motion to increase prize funding for “Adopt-A-Pot” contest winners for a total prize amount of $600. Childers seconded the motion. Motion carried with Reavis voting in opposition.

 

Informational Memorandum and Final Comments:

Reavis: Reavis stated he has questions about the fuel adjustment and why we are being charged transmission costs when we have our own transmission and that he probably needed to sit down with Shaw to get a better explanation. Williams stated we cross Westar’s transmission lines when we purchase from KPP.

 

            Shaw stated when we are asked to generate we are generating for the pool. Reavis asked if we cannot generate just for the city. Rawlings stated the fuel costs outweigh what we can generally buy for. Williams stated the city is contracted with the Kansas Power Pool and we have to use Westar’s transmission lines to connect to the grid. Rawlings stated the Kansas Power Pool helped us install the catalytic converters that would have cost us millions, but now we are only paying a portion of the cost. Malone stated the Kansas Power Pool monitors costs and decides where to purchase power from, and that we have to pay those transmission costs.

 

            Reavis stated the City only approved funding for DAI through the end of March. Shaw stated he has a scheduled presentation from DAI for the next council meeting.

 

S. Jones: S. Jones received a call from a citizen upset about the new trash system who wanted to know if she can opt out. Shaw stated that per ordinance they cannot opt out of the trash service.

 

Williams: Williams stated that Grizzly Give Back day is scheduled for April 12th and that there would be more info to come. Williams recognized that it was Rawlings’ and Bakers’ birthday.

 

Childers: Childers stated as long as the agenda packet posted online is the same as the paper one being delivered, to send his electronically instead of the paper. Malone agreed.

 

Belt: Belt asked when we will be starting on School Street again. Shaw stated the goal was to start in the spring and that he asked the city engineer to make contact with the contractor to see when the work would start. Shaw stated he hoped to start seeing progress in the next month or so. Belt stated it doesn’t appear that patching is going to take care of the problems on Dearborn.

 

Executive Session: At 9:40 p.m. Malone made a motion to enter into Executive Session for 20 minutes under the personnel matters of non-elected personnel exception to the Kansas Open Meetings Act to discuss the City Manager’s employment agreement. Malone asked that Interim City Attorney Cami Baker and Assistant City Manager Josh Shaw join the Council in the executive session. The governing body will reconvene in the Council Chambers at 10 p.m. Childers seconded the motion. Motion carried without opposition.

 

            At 10 p.m. Childers made a motion to exit Executive Session with no action being taken. Rawlings seconded the motion. Motion carried without opposition. At 9:40 p.m.

 

At 10:01 p.m. Childers made a motion to enter into Executive Session for 20 minutes under the personnel matters of non-elected personnel exception to the Kansas Open Meetings Act to discuss the City Manager’s employment agreement. Childers asked that Interim City Attorney Cami Baker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 10:11 p.m. Malone seconded the motion. Motion carried without opposition.

 

At 10:11 p.m. Childers made a motion to exit Executive Session with no action being taken. Malone seconded the motion.   Motion carried without opposition.        

 

City Manager Employment Agreement: S. Jones made a motion to approve a City Manager Employment Agreement with Josh Shaw. Malone seconded the motion. Motion carried without opposition.

 

Adjourn: At 10:13 PM Reavis made a motion to adjourn. Rawlings seconded the motion. Motion carried without opposition.

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