NOVEMBER 18, 2013
The Council of the City of Augusta, Kansas met in regular session on November 18, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Michael Wallace, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Council member Jamie Crum was absent. Also present: Interim City Attorney Cami Baker, City Manager Gabe Gonzalez, Assistant City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: Kent Bush, Myrna Rogers, Gary Rogers, John Sidorek, Brian Glenn, John Black, and Robert Buckingham.
Prayer: Reverend John Einem, Christ Lutheran Church, gave the invocation.
Oath of Office: City Manager Gabe Gonzalez took the Oath of Office for the City of Augusta.
Minutes: Malone made a motion to approve the minutes from the November 4, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.
November (11): S. Jones made a motion to approve Ordinance 11 in the amount of $270,992.46. Rawlings seconded the motion. Motion carried without opposition.
Robert Buckingham, 215 Harrington Avenue, thanked the City for their continued support for Augusta Youth Soccer. He stated 400 kids played this year.
Watering Restrictions: Wallace made a motion to approve the City of Mulvane’s request to waive the take or pay provision in the wholesale water contract for 2013. Rawlings seconded the motion. Motion carried without opposition.
S. Jones made a motion to approve Resolution 2013-16 ending the water emergency and to remove all watering restrictions. Malone seconded the motion. Motion carried without opposition.
Master Engineering Services Agreement: Reavis made a motion to approve a Master Engineering Services Agreement with Benesch for airport engineering/consulting services, contingent on the City Manager negotiating the language related to transferring the risk of indemnification. Lowery seconded the motion. Motion carried without opposition.
Lowery made a motion to approve Work Authorization No. 1 with Benesch for Automated Weather Observation System (AWOS) siting and design. Childers seconded the motion. Motion carried without opposition.
Malone made a motion to approve Work Authorization No. 2 with Benesch for Augusta Municipal Airport Land Acquisition. Reavis seconded the motion. Motion carried without opposition.
Landfill Coupon Program: Reavis made a motion to continue the Landfill Coupon Program for 2014 under the same provisions as the 2013 pilot program. Wallace seconded the motion. Motion carried without opposition.
Airport Lease Agreement: Reavis made a motion to approve an airport lease agreement with JD Aviation Services for aircraft maintenance and flight instruction services. S. Jones seconded the motion. Motion carried without opposition.
Walnut Levee Bids: Malone made a motion to approve the bid from HWA Davis Construction and Supply, Inc. in the amount of $54,684 for the Walnut River Drainage Structure #5. Rawlings seconded the motion. Motion carried without opposition.
Library Board Appointment: Malone made a motion to approve the Mayor’s appointment of Brad Kohlman and Jane Forkner to the Library Board. Reavis seconded the motion. Motion carried without opposition.
Informational Memorandum & Final Comments:
Malone: Malone asked how long we have the excavator at the lake for tree removal. Shaw stated we have it for two weeks. Malone asked if they are marking the trees for removal. Shaw stated they are not formally marked, but that staff has been keeping an informal watch on them and knows which trees need removed.
Reavis: Reavis asked why the Special Parks Fund is only at 23% of its budgeted expenditures. Shaw stated we have not made the payment yet for the new truck that was purchased for the Parks Department.
Reavis stated that former city employee Jim Pence passed away. He stated Pence was a dedicated city employee who after a storm fell off a pole and was injured. Reavis offered his condolences and thoughts to the Pence family.
S. Jones: Jones asked if none of the light displays besides the Augusta Kansas were worth putting out. Shaw stated that the others are in need of serious repair and would be costly in labor and material. Rawlings stated that the displays were purchased by citizens and non-profit groups and the City helped install them for safety reasons. He stated the repairs were done by volunteers and community groups. He stated there are no longer 50-60 volunteers to assist in putting them together and making the repairs. Rawlings stated it would take 400-500 man hours to clean up 5 or 6 of the displays in addition to material costs. Rawlings stated that each display cost $25,000 to $50,000 each and it would probably be cheaper to trade the old ones in and purchase new ones. Williams stated it is ultimately Ignite Augusta’s decision because the displays belong to them.
S. Jones inquired about the stringing of garland on the downtown light poles. She stated the garland is in poor shape. Shaw stated the City is planning to put those decorations up and if the Council wants something different we would have to purchase it.
Williams: Williams stated there will be an open house to welcome new City Manager Gonzalez on December 2nd from 5 p.m. to 6:30 p.m. in the council chambers and is open to the general public.
Lowery: Lowery voiced his appreciation to the Street Sales Tax Committee for all their hard work in identifying projects to be considered.
Childers: Childers stated he appreciates the new format for the meeting.
Wallace: Wallace read a statement announcing that he was vacating his council seat effective immediately. He recommended Myrna Rogers to the governing body as his replacement. Williams thanked Wallace for his service on the council and stated the governing body would take Rogers into consideration and weigh their options.
Executive Session: Malone made a motion to recess into executive session for 15 minutes under the real property acquisition exception to the Kansas Open Meetings Law for the purpose of discussing acquisition of real property for future expansion of city facilities. Malone asked that Interim City Attorney Cami Baker, City Manager Gabe Gonzalez, and Assistant City Manager Josh Shaw join the executive session. The governing body will reconvene in the Council Chambers at 8:21 p.m. Lowery seconded the motion. Motion carried without opposition.
At 8:21 p.m. Rawlings made a motion to exit executive session with no action being taken. Reavis seconded the motion. Motion carried without opposition.
Adjourn: At 8:22 PM Malone made a motion to adjourn. Reavis seconded the motion. Motion carried without opposition.