NOVEMBER 4, 2013
The Council of the City of Augusta, Kansas met in regular session on November 4, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Council members Michael Wallace and Jamie Crum were absent. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, Director of Public Safety Tyler Brewer, Airport Manager Lloyd Partin, Water/Wastewater Superintendent Russell Still, and City Clerk Erica Jones. Visitors present were: Captain Bruce Relph, Sergeant Chad McCluskey, Officer Derek Highbarger, Kent Bush, Myrna Rogers, Gary Rogers, John Black, Bill Morris, Desirae Farmer, Gail Abney, and Brad Waller.
Prayer: Councilman Jason Lowery gave the invocation.
Minutes: Rawlings made a motion to approve the minutes from the October 21, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.
October (10A): Malone made a motion to approve Ordinance 10A in the amount of $1,144,116.81. Lowery seconded the motion. Motion carried without opposition.
Mayor Williams and Director of Public Safety Tyler Brewer presented Captain Bruce Relph, Sergeant Chad McCluskey, and Officer Derek Highbarger with the “Life Saving Award” for being directly responsible for the saving of a human life.
Myrna Rogers, representing the American Legion Unit 189, announced that they made a neck tie quilt as a fundraiser for the Sunlight Children’s Home and have encouraged the other American Legion Posts in Butler County to do the same. They will sell tickets for one year and at the end of the year a winner will be drawn and the funds will be donated to the Home for the purchase of educational equipment to be used by the children.
Desirae Farmer addressed the Council and requested permission to have a Lake Run and Bake Sale on November 30th to raise funds to help cover medical expenses for her sister related to the six week premature birth of her child and the birth defects he/she suffers from. Farmer stated that LakePoint will be sponsoring the event and will be providing the necessary insurance coverage required by the City. Malone made a motion to approve the request to have a Lake Run and Bake Sale at the Augusta Lake on November 30th. Lowery seconded the motion. Motion carried without opposition.
Watering Restrictions: The Council asked staff to prepare documents for the next council meeting to rescind the water emergency and remove all watering restrictions.
Federal Disaster Declaration: Shaw stated that Butler County was included in the Federal Disaster Declaration signed by the President, and that the State Disaster Declaration also included Butler County. Shaw stated that would potentially make the Santa Fe Lake raw waterline repair reimbursable by up to 85%.
Water Rate Increase Recommendations: Shaw presented the Council with the different water rate increase options and stated they would be discussed further in the Special Meeting the next week. The Council asked staff to provide updates on the sales tax revenue projections for that Special Meeting.
Walnut Levee Certification: Shaw stated the bids were not ready for this Council meeting but would be available for the meeting on November 18th.
Frisco Depot Restoration Project: Reavis made a motion to approve Floor Plan B and to authorize submittal of preliminary field check plans to the State to begin the environmental review process. Lowery seconded the motion. Motion carried without opposition.
Engineering Services Agreement: Reavis voice concern with Section 4.11 of the agreement. Brad Waller with Benesch conceded to delete Section 4.11.3. S. Jones made a motion to approve an engineering services agreement with Benesch for airport engineering/consulting services. Lowery seconded the motion. Reavis voiced concern with the Limitation of Liability amount listed in Section 5.2. S. Jones made a motion to withdrawal her motion to approve so more consideration could be given to Section 5.2. Lowery seconded the motion. Motion to withdraw original motion carried without opposition.
Benesch Work Authorization: S. Jones made a motion to table Work Authorization No. 1 with Benesch for Automated Weather Observation System (AWOS) siting and design and Work Authorization No. 2 with Benesch for Augusta Municipal Airport Land Acquisition until the Engineering Services Agreement is approved. Rawlings seconded the motion. Motion carried without opposition.
Vac/Sewer Truck Bids: Rawlings made a motion to approve the bid from RED Municipal & Industrial Equipment Co. for a total bid price of $269,884 including trade and authorize staff to prepare a lease purchase agreement. Reavis seconded the motion. Motion carried without opposition.
Landfill Coupon Program: Malone made a motion to continue the Landfill Coupon Program for 2014 and to include commercial customers in the program. Reavis seconded the motion. Motion carried without opposition.
Cereal Malt Beverage License: Malone made a motion to approve the Cereal Malt Beverage License for Zorro’s Tacos, located at 205 W 7th Ave, for sales for consumption on premises. S. Jones seconded the motion. Motion carried with Rawlings voting in opposition.
Special Meeting: S. Jones made a motion to schedule a Special Meeting at 7 p.m. Thursday, November 14, 2013 at City Hall for the object and purpose of reviewing and discussing a proposed water rate increase, reviewing and discussing results of the 7th Street Corridor Water and Sanitary Sewer Study with the City Engineer, and reviewing the cost benefit analysis for the proposed hotel development. Malone seconded the motion. Motion carried without opposition.
S. Jones made a motion to add an agenda item under New Business to review the 2014 Employee Health Insurance Renewal. Malone seconded the motion. Motion carried without opposition.
2014 Employee Health Insurance Renewal: Reavis made a motion to keep the employee insurance premium contributions the same for 2014 as they were for 2013. Childers seconded the motion. Motion carried with Rawlings, Lowery, Reavis and Childers voting in favor and S. Jones and Malone voting in opposition.
S. Jones made a motion to approve the 2014 Employee Health Insurance Renewal. Lowery seconded the motion. Motion carried without opposition.
City Manager Contract Amendment: Lowery made a motion to approve amending the City Manager Contract to make his start date November 12, 2013. Malone seconded the motion. Motion carried without opposition.
Informational Memorandum & Final Comments:
Reavis: Reavis stated that staff is looking for direction on whether or not to put the Christmas tree up this hear. Rawlings stated no based on the condition of the tree. Malone stated he would like that contingent on staff coming up with a plan for next year. Williams stated she would like the City to work with Ignite Augusta to put displays up at businesses around town and provide a map as to where they displays are located. S. Jones agreed. Cami Baker stated that the problem with that most businesses are not set up with adequate electrical power to support the larger displays and it is very costly to upgrade the electrical power. Rawlings stated he checked on one for someone and it was going to cost approximately $3,000 to make the necessary upgrades. Baker stated the Ignite Augusta Board is still considering their options. Williams stated she would rather see the City get involved and display them in a few key locations instead of the tree.
Williams: Williams stated the paint in the council chambers looks great but that we do need to look in to purchasing blinds for the windows. She invited citizens to come take a look at the updated council chambers.
Williams thanked Holly Harper for working on the tile restoration at the Play Park. She stated there is no guarantee that the tiles will not fade again, but that there is now a map of all of the tiles.
Williams stated she received a fireworks display contract from a new vendor for $7,500. She stated she was not pleased with last year’s display. She asked the Council how they felt about her looking into a crowd sourcing project for the fireworks display. The consensus from the Council was for Williams to proceed with the crowd sourcing project.
Williams announced that Councilwoman Crum has had her baby and is currently on maternity leave.
Williams stated she would be rearranging the council according to Wards, with Wallace on the end since he has been gone.
Adjourn: At 9:08 PM Rawlings made a motion to adjourn. Malone seconded the motion. Motion carried without opposition.