Minutes 09-03-2013

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CITY COUNCIL

SEPTEMBER 3, 2013

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on September 3, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Jamie Crum, Michael Wallace, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, and City Clerk Erica Jones. Visitors present were: Kent Bush, Jay Anglemyer, John Black, Rob Vinson, Aaron Iverson, Dalton Patterson, Bill Ledgerwood, Rachelle Meinecke, and Holly Ross.

 

Prayer: Bill Ledgerwood, Elder at First Christian Church, gave the invocation.

 

Minutes: Reavis made a motion to approve the minutes from the August 19, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.

 

Appropriations:                                   

August (8A): S. Jones made a motion to approve Ordinance 8A in the amount of $858,924.09. Lowery seconded the motion. Motion carried without opposition.

 

Visitors:

Holly Ross, Executive Director of Downtown Augusta Inc. (DAI), presented a request to close State Street and 6th Avenue on Saturday, October 5, 2013 from 7 a.m. to 6 p.m. for their Bikers on the Bricks event. Reavis made a motion to approve the request from DAI to close State Street and 6th Avenue on Saturday, October 5, 2013 from 7 a.m. to 6 p.m. for the Bikers on the Bricks event. Lowery seconded the motion. Motion carried without opposition.

 

Rachelle Meinecke, Executive Director of the Augusta Historical Museum, presented a request to close State Street from 3rd Street to the intersection of State and Walnut on Saturday, October 12, 2013 for their annual Yesteryear Fair.           Meinecke also requested permission to conduct a cemetery tour on October 19, 2013 at 2 p.m. at Elmwood Cemetery. Reavis made a motion to approve the closure of State Street from 3rd Street to the intersection of State and Walnut on Saturday, October 12, 2013 for the Yesteryear Fair, and to approve the cemetery tour of Elmwood Cemetery on October 19, 2013. Lowery seconded the motion. Motion carried without opposition.

 

Dalton Patterson, representing August Hotel Investors, LLC, presented a Letter of Intent regarding the building of a Best Western Plus hotel to the governing body.

 

Old Business:

City’s Watering Restrictions and related issues: Council reviewed the financing plan for the Santa Fe Lake (SFL) raw water line repair. Rawlings made a motion to approve utilizing water sales tax revenues to finance the SFL raw water line project including engineering and directing staff to amend the 2013 budget to provide the budget authority. Lowery seconded the motion. Motion carried without opposition.

 

Engineering Services Agreement: Reavis made a motion to approve an engineering services agreement with MKEC for repair of the SFL raw water line in the amount of $22,000. Childers seconded the motion. Motion carried without opposition.

 

2012 Audit:   Aaron Iverson with Edward B Stephenson & Co. presented the city’s 2012 Audited Financial Reports. Lowery made a motion to approve the 2012 Audit. Childers seconded the motion. Motion carried without opposition.

 

New Business:

Voice Communication System Upgrade: Wallace made a motion to upgrade the City’s Voice Communication System to Cox Communications. Rawlings seconded the motion. Motion carried without opposition.

 

            Shaw informed the Council that there would be upwards of $60 - $70K in funds that were set aside for this project that will now be available to fund other projects such as upgrading the audio visual equipment in the council room, adding wireless to City Hall, and replacing the Christmas tree. There was a consensus from the governing body for staff to bring proposals for use of those funds to the next council meeting.

 

Old Business:

1201 Money Lot 39 Cleanup: Malone made a motion to approve the quote from Butler County in the amount of $1,000, authorize Butler County Backhoe to proceed with the cleanup, and to bill the responsible parties as identified by resolution. Childers seconded the motion. Motion carried without opposition.

 

 

New Business:

KDOT Project Agreement: Malone made a motion to approve an agreement with KDOT for a geometric improvement project for the eastbound lanes on 7th Street. Rawlings seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to approve a Cancellation of Agreement with KDOT for a previously awarded KLINK project, the funding for which has been rolled into the geometric improvement project. Malone seconded the motion. Motion carried without opposition.

 

Request to Exchange Federal Funds: Reavis made a motion to approve submittal of a Request to Exchange Federal Funds form to KDOT for the 2013 second distribution. Rawlings seconded the motion. Motion carried without opposition.

 

Voting Delegates: Malone made a motion to appoint Wallace, Reavis, and Williams as the City’s voting delegates at the 2013 League Meeting and Shaw and E Jones as alternates. Childers seconded the motion. Motion carried without opposition.

           

Informational Memorandum & Final Comments:

S. Jones: S. Jones asked if the blinds for the city manager’s office have been ordered. E. Jones stated they had. S. Jones asked if staff contacted private individuals about helping with mowing. Shaw stated he had not, but that it might be good to look at for next year given how late in the mowing season it is now. S. Jones stated there is a bus and a car in the driveway at 319 E Broadway with lots of stuff in them and they have been there for some time.

 

Childers: Childers asked if staff is still waiting to hear from Lusco about the bricks. Shaw stated he is but that it doesn’t look promising. Childers stated the council should consider looking at lowering the brick price for citizens of Augusta.

 

Williams: Williams reminded the council members that the city manger interviews will be next Monday and Tuesday. She said if anyone is available to attend a lunch with a candidate to let her know. Williams stated if anyone has suggestions about interview questions to let her or Marla Flentje know.

 

Lowery: Lowery stated he has had more inquires about the bricks in the 200 block of Clark.

 

Malone: Malone asked if the council sub-committee will need to get together as a committee to finalize the city manager interview questions or if that can be handled by email. Williams stated they could try by email and if that doesn’t work then they can get together or make phone calls.

 

Adjourn: At 8:40 PM Reavis made a motion to adjourn. Malone seconded the motion. Motion carried without opposition.

 

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