Minutes 08-19-2013

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CITY COUNCIL

AUGUST 19, 2013

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on August 19, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Councilman Michael Wallace was absent. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, Parks Foreman Brian Alfaro, and City Clerk Erica Jones. Visitors present were: Kent Bush, Brian Glenn, John Black, Steve Hollingsworth, Willis Wilson, Larry Henry, and Kent Overaker.

 

Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.

 

Minutes: Rawlings made a motion to approve the minutes from the August 5, 2013 meeting. Childers seconded the motion. Motion carried without opposition.

 

            Malone made a motion to approve the minutes from the August 12, 2013 special meeting. Lowery seconded the motion. Motion carried without opposition.

 

            Reavis made a motion to approve the City Manager’s Screening Sub-Committee minutes from August 12, 2013. Malone seconded the motion. Motion carried without opposition.

 

Appropriations:                                   

August (8): S. Jones made a motion to approve Ordinance 8 in the amount of $2,025,993.14. Lowery seconded the motion. Motion carried without opposition.

 

Visitors: The Mayor presented Johnna Smith, Audra Shelite, and DeAnn Triboulet with certificates of appreciation for the mosaic mural in the council chambers.

 

Old Business:

City’s Watering Restrictions and related issues: Larry Henry with MKEC presented his findings and estimates to repair the raw water line from SFL. Willis Wilson presented a report of the City of Augusta’s Water Rights Perfection Highlights. The consensus of the governing body was for staff to prepare a financial solution for the repairs to the raw water line from SFL to present to the governing body at a future meeting.

 

            Willis Wilson presented an update on water supply projects’ status and other water related issues.

 

            Rawlings made a motion to approve the implementation of the first year fish restocking program for the Augusta City Lake. Childers seconded the motion. Motion carried without opposition. The governing body asked staff to provide the pros and cons of changing the Augusta Lake to a State Lake/Park.

 

            Rawlings made a motion to change the watering restrictions to allow outdoor watering at all times, except on Wednesdays or Sundays. Malone seconded the motion. Motion carried without opposition.

 

Lease Agreement for Refuse Truck:   Malone made a motion to approve the lease/purchase agreement for the purchase of a refuse truck from Community Leasing Partners for a total of $165,961 at an interest rate of 4.49% and authorizing the Mayor and City Clerk to execute the agreement and all other documentation related to the agreement. Lowery seconded the motion. Motion carried without opposition.

 

 

New Business:

Street Sign Bids: Jones made a motion to approve the bid from J & A Traffic Products in the amount of $20,623.85 for MUTCD compliant signage and hardware. Rawlings seconded the motion. Motion carried without opposition.

 

South Ohio Street Engineering Services: Rawlings made a motion to approve an engineering services agreement with MKEC Engineering for the South Ohio Street Project in an amount not to exceed $160,000. Childers seconded the motion. Motion carried without opposition.

 

2012 Audit: Jones made a motion to table the 2012 Audit until the Auditor is able to attend the meeting. Childers seconded the motion. Motion carried without opposition.

           

Executive Session: At 8:13 p.m. Malone made a motion to go into executive session for 20 minutes for consultation with the City’s Attorney for matters that would be deemed privileged in the attorney-client relationship. He asked that Interim City Manager Josh Shaw and City Attorney Cami Baker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 8:33 p.m. Childers seconded the motion. Motion carried without opposition.

 

            At 8:33 p.m. Rawlings made a motion to exit executive session with no action being taken. Malone seconded the motion. Motion carried without opposition.

 

AirCapital Aircraft Sales & Service Lease Agreement: Childers made a motion, pursuant to the cancellation clause provided in Section 18 of the lease agreement, to terminate the lease and all amendments thereto with AirCapital Aircraft Sales & Service and provide the tenant with 60 days from the September 1st billing to vacate the premises. Jones seconded the motion. Motion carried without opposition.

           

City Manager Interview Process: Marla Flentje with The Austin Peters Group spoke to the council about the City Manger interview process and procedures. She stated the council needs to establish dates and times for the interviews and to give direction on the elements of the interview process. The Council gave the consensus of September 9th and 10th beginning at 6 p.m. for the interviews. The consensus was to include facility and community tours and a hospitality lunch.

 

Informational Memorandum & Final Comments:

S. Jones: Jones inquired about the street patch across Main Street just east of Dearborn and stated it needs to be repaired. Reavis stated that area is where we took the concrete out and put asphalt in because the concrete was buckling. Rawlings stated the asphalt can be shaved down.

 

            Jones asked if the asphalt for the new parking lot in Garvin Park is being taken out to the street. Shaw stated it is not. Jones stated the old asphalt will be in bad shape. Shaw stated to take the asphalt all the way to the street would be at our cost and could not be done with grant funds. He stated the culvert has collapsed and will need to be replaced. Shaw stated he will inquire about the cost.

 

            Jones stated that in the monthly report from the Director of Public Safety, 31% of the animals picked up by animal control are euthanized. She stated she would like the council’s permission to talk to organizations about trapping, sterilizing and releasing animals. Jones stated she would like to prepare a cost analysis. Crum stated that many of the stray cats are starving to death and carry feline leukemia and she didn’t believe releasing them back into the community was a good idea. Jones stated they are starving because of the number of them and if they are sterilized that number will go done. Crum agreed that something needs to be done. Childers asked Jones to provide the council with educational materials on how the process works.

 

Childers: Childers stated that local citizens have made offers for the bricks below $1.50. He asked if the council has considered reducing the price. Childers asked that this be put on the radar for a future meeting. Williams stated if we are not able to work out an agreement with the vendor for the bricks she is open to other options.

 

Williams: Williams stated there is a large tree in the alley in the 100 block of Broadway that is in the power lines. Williams stated she has been asked why the City doesn’t use regrind instead of the large rocks on Lakeshore Drive. Shaw stated there are varying opinions from the public about what is best based on their perceived problems with the road. He stated he trusts the Street Department’s judgment based on the application. Williams asked if they could provide the governing body with a plan. Shaw stated that regrind is more expensive, especially to maintain. Jones stated the bottom line is that no one likes the rock and there has to be another solution. Williams stated that maybe they could take another look at it and provide the council with more information.

 

Executive Session: At 9:02 p.m. Reavis made a motion to go into executive session for 30 minutes to discuss personnel matters of non-elected personnel, specifically to review the city manager candidate screening report and to review the finalist recommendations of the selection sub-committee. He asked that Marla Flentje and City Attorney Cami Baker join the council in executive session. The governing body will reconvene in the Council Chambers at 9:32 p.m. Childers seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to exit executive session with no action being taken. Childers seconded the motion. Motion carried without opposition.

 

            At 9:35 p.m. Malone made a motion to go back into executive session for 10 minutes to discuss personnel matters of non-elected personnel, specifically to review the city manager candidate screening report and to review the finalist recommendations of the selection sub-committee. He asked that Marla Flentje and City Attorney Cami Baker join the council in executive session. The governing body will reconvene in the Council Chambers at 9:45 p.m. Lowery seconded the motion. Motion carried without opposition.

 

            Childers made a motion to exit executive session with no action being taken. Rawlings seconded the motion. Motion carried without opposition

 

 

Adjourn: At 9:45 PM Malone made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.

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