JUNE 17, 2013
The Council of the City of Augusta, Kansas met in regular session on June 17, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Michael Wallace, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: Kent Bush, Gary Rogers, Myrna Rogers, Larry Henry, Rod Davis, Sandy Koontz, and John Black.
Prayer: Father Michael Schemm, Saint James Catholic Church, gave the invocation.
Minutes: Wallace made a motion to approve the minutes from the June 3, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.
June (6): Reavis made a motion to approve Ordinance 6 in the amount of $526,470.43. Malone seconded the motion. Motion carried without opposition.
Downtown Design Committee Appointments: Wallace made a motion to approve the Mayor’s recommendation to approve the current Design Committee minus Rick Koeppen. Rawlings seconded the motion. Reavis asked Williams to list the members. Williams stated the committee will consist of Sue Jones, Mark McCollom, Holly Ross, Renee Harrison, Aaron Wells, Bill Morris, and Tom Knudson. Motion carried with Reavis voting in opposition.
City Manager Recruitment Profile: Marla Flentje with The Austin Peters Group, Inc. presented a draft copy of the City Manager Recruitment Profile. The council recommended the following amendments: Page 3, delete “an espresso coffee bar” and replace with “local bakery”; Page 4 change to “two” No child left behind awards; Page 5 delete the fourth paragraph related to the Arts Council an add a mention of the Arts Council in the third paragraph; and Page 7 remove “curb-side recycling”. Flentje stated that one of the council members would be unavailable during the month of August to interview the finalists, so the timetable will need to be adjusted to accommodate that. S. Jones made a motion to approve the City Manager Recruitment Profile created by the Austin Peters Group Inc. with the recommended changes and authorize the mayor to review the final draft for approval. Malone seconded the motion. Motion carried without opposition.
Rawlings made a motion authorizing the consultant to develop ad copy for the announcement of vacancy and authorizing city staff to post the job advertisements as recommended. Childers seconded the motion. Motion carried without opposition. Flentje stated she would provide an update on the process every 10-12 days.
Butler County Conservation District: Wallace made a motion to approve the agreement with the Butler County Conservation District for services to implement watershed protection programs for Augusta City Lake and Santa Fe Lake. Childers seconded the motion. Motion carried without opposition.
Spillway: Council discussed options for painting/coating the Spillway structure in Garvin Park. The council suggested considering landscaping instead of painting/coating. Wallace made a motion to request Larry Henry with MKEC to bring back a proposal from their landscape architects with suggestions regarding the landscaping. Lowery seconded the motion. Motion carried without opposition.
City’s Watering Restrictions and related issues: Shaw stated some water had been pulled from the City Lake but it was very poor in quality. He stated we will be pulling water from Santa Fe Lake soon and it will be used to fill the million gallon tank when it is brought back online.
Garvin Park Playground parking lot bid: Childers made a motion to approve the bid from Cornejo and Sons LLC in the amount of $33,560 for the Garvin Park Playground parking lot. Malone seconded the motion. Motion carried without opposition.
Rawlings made a motion authorizing Shaw to move forward with using the remaining grant funds to make purchases including benches and other items recommended. Wallace seconded the motion. Motion carried without opposition.
Convention and Tourism Agreement: S. Jones made a motion to table this agenda item and place on a future agenda when the Executive Director of the Chamber of Commerce is able to be in attendance. Wallace seconded the motion. Motion carried without opposition.
Conceal Carry Legislation: Council reviewed and discussed new state legislation regarding concealed carry of firearms in municipal buildings. Council followed staff’s recommendation and did not take action on this item.
KDOT Agreement for Speed Monitor Trailer: Lowery made a motion to approve an ITS Set-Aside Project Agreement with KDOT to assist with the purchase of a Solar Powered Speed Monitor Trailer. Childers seconded the motion. Motion carried without opposition.
KDOT 2014 KAIP Grant Agreement: Wallace made a motion to approve a FY 2014 KAIP grant agreement with KDOT for installation of an AWOS-III at the Augusta Municipal Airport. Reavis seconded the motion. Motion carried without opposition.
Council Chamber Chairs: Malone made a motion to approve the purchase of 50 chairs in the amount of $40.24 each plus shipping from Church Plaza and 14 black leather executive chairs in the amount of $244.58 plus shipping from Galaxy Business Equipment. Childers seconded the motion. Motion carried with Reavis voting in opposition.
Informational Memorandum & Final Comments:
S. Jones: Jones asked when the street department will finish the fill work on the sides of the road by the spillway. Shaw stated the dirt will be delivered this week. Jones asked when the remaining two entrances to the Lakeside Addition on the West side of Ohio will be completed. Shaw stated he would have to check in to that.
Rawlings: Rawlings stated the Oak Street paving done by Andale Paving looks really good, but that we may need to look at graveling 4th Avenue.
Williams: Williams stated the handprints are fading on the pillars at the Play Park and we may need to look into preserving those. Williams recommended a partnership between the City and the Augusta Little League for improvements to Garvin Park. Williams asked if it would help if local citizens contacted the bank about the property at 922 Money. E. Jones stated she understood that the previous owner is still listed as the owner on record and is attempting to get the house back. Williams stated the Augusta High School Football team will be sealing the Play Park on July 2nd at 6 a.m.
Crum: Crum asked if now that Wal-Mart has closed if the city could consider moving the recycling bins up to the north part of the lot. Williams stated we would have to check with the property owner. Shaw stated that eventually the new sanitation system will hopefully eliminate the need for those bins.
Lowery: Lowery stated there is a lot of foliage growing over street signs and mentioned the intersection of Broadway and Osage specifically.
Malone: Malone inquired about the ordinance regarding boats, trailers, and RV’s parked in the street. Shaw stated that a little over a year ago we got more stringent in the enforcement of that ordinance. He stated he will provide information regarding the ordinance and the previous discussion at the next meeting. Crum stated that there is a trailer by the armory that smells strongly of urine. Rawlings stated that in trying to enforce the ordinance we have found that some of those people are the most belligerent people when it comes to what they believe are their rights. Williams stated if someone has a specific address that is violating the ordinance they need to report it to the council or staff.
Reavis: Reavis asked for a recommendation from the Director of Public Safety about making the new Lulu south of 7th a no parking zone.
Reavis reference the settlement agreement with the Attorney General and stated the way he reads it they think we agreed and admitted to the technical violation. Shaw stated that David All said this issue is now done. Williams stated when those that signed it did they agreed to the technical violation. Reavis stated this has been an insult to the governing body, the complainant, and the Attorney General’s Office. Childers stated if the Attorney General’s Office had handled it properly it would never have gotten this far.
Adjourn: At 9:07 PM Wallace made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.