JUNE 3, 2013
The Council of the City of Augusta, Kansas met in regular session on June 3, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Michael Wallace, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, City Inspector Dan Allen, and City Clerk Erica Jones. Visitors present were: Kent Bush, John Black, and Kent Overaker.
Prayer: Father Michael Schemm, Saint James Catholic Church, gave the invocation.
Minutes: S. Jones made a motion to approve the minutes from the May 20, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.
May (5A): Reavis made a motion to approve Ordinance 5A in the amount of $813,378.30. Childers seconded the motion. Motion carried without opposition.
Kent Overaker, Executive Director of the Augusta Chamber of Commerce, presented a request to close the southern half of the 300 block of State Street for an outdoor acoustic concert on June 14, 2013. Wallace made a motion to close the southern half of the 300 block of State Street for an outdoor acoustic concert on June 14, 2013. S. Jones seconded the motion. Motion carried without opposition.
City’s Watering Restrictions and related issues: Staff did not have any recommended changes at this time.
Downtown Main Street Design Codes: Wallace made a motion to approve Ordinance 2053 amending certain sections of the City Code pertaining to design codes for the downtown Main Street area. Malone seconded the motion. Motion carried with Childers voting in opposition.
Malone made a motion to approve Resolution 2013-14 amending the membership requirements for the Main Street Design Committee. Wallace seconded the motion. Motion failed with Malone, Rawlings, S. Jones, and Wallace voting in favor, Reavis, Lowery, Crum, and Childers voting in opposition, and the Mayor breaking the tie in favor of the opposition.
Reavis made a motion to approve Resolution 2013-14 amending the membership requirements for the Main Street Design Committee, excluding council members from serving on the committee. Childers seconded the motion. Motion failed with Reavis and Childers voting in favor and Lowery, Crum, Wallace, Rawlings, S. Jones, and Malone voting in opposition.
Lowery made a motion to approve Resolution 2013-14 amending the membership requirements for the Main Street Design Committee, with a maximum of two governing body members serving on the committee. Malone seconded the motion. Motion carried with Lowery, Wallace, Rawlings, S. Jones, and Malone voting in favor and Reavis, Crum, and Childers voting in opposition.
CIP Review Committee: S. Jones made a motion to appoint Malone and Lowery to the CIP Review Committee. Childers seconded the motion. Motion carried without opposition.
Garvin Park Playground: Wallace made a motion to schedule a ribbon cutting ceremony for Tuesday, June 11th at noon at the new Garvin Park Playground. Childers seconded the motion. Motion carried without opposition.
Work Session: Wallace made a motion to schedule a work session for 7 p.m. on Monday, June 10th to review the Mulvane-Augusta-Rose Hill Public Wholesale Water Supply District Feasibility Study. Lowery seconded the motion. Motion carried without voting in opposition.
Williams: Williams stated she received a certificate from Butler Community College thanking the City for participating in Give Back Day. Williams stated the Augusta High School Football team will be sealing the Play Park on July 2nd if anyone is interested in helping. Williams thanked staff for helping with providing the information requested by Austin Peters for the City Manager Recruitment Profile.
Malone: Malone asked if staff knows when there will be any feedback from Marla with Austin Peters. Shaw stated we would have the community profile and qualification profile to present for approval at the next council meeting.
Wallace: Wallace referred to item #5A and stated he doesn’t mind giving Keefer his old chair, but stated he would like to see the council members chairs replaced. Rawlings agreed and stated it is his opinion that all of the chairs in the council chambers need to be replaced. Wallace stated he would like funds to be included in the budget to purchase new chairs. Rawlings stated he received a quote for 50 chairs for $32 each and that he would bring a proposal for the next meeting. S. Jones asked E. Jones to obtain a proposal for replacing the chairs.
Williams: Williams recognized the retirement of employee Paulette Scott and said that she appreciated all she has done for the City.
Wallace: Wallace inquired about the buildings we’ve assumed the mowing for. Allen stated they have to be tagged for 5 days and then a registered letter is mailed out. He stated if it still isn’t mowed 21 days after the registered letter is sent then we mow it. He stated we have turned 20-30 properties over to the Parks department to be mowed, but they have to mow all of the city property first. Childers asked if the waiting period is set by state statute and Allen said yes.
Childers: Childers stated the sign at Taco Tico is still leaning and that it is time to turn the heat up on them. Allen stated that when he spoke to the owner she said it should be fixed in six weeks and that she hung up on him. Williams stated it is violating the city code and we need to address it.
Childers inquired about the property abandoned in the 900 block of Money and asked where staff is with getting the property remediated. Allen stated the previous owner’s name is still on record but that the bank took over the property. Allen stated the City spent over $1,800 cleaning it up and we now mow it. He stated there are people interested in buying the property but that the bank is not interested in selling it.
Rawlings: Rawlings stated he was contacted by former mayor Ross Rountree about people four wheeling on the west side of the lake and dragging mud all over the streets. Rawlings stated staff is aware and watching the area, but encouraged citizens to get the tag numbers and call it in to the Safety Department and maybe file civil suit. Crum stated she still thinks we should post signs. Williams stated people should continue to call it in immediately when they see it. She stated there may be other options available too, such as putting up gates. Rawlings stated that gates are not a good idea because of liability issues.
Rawlings stated he received a complaint about the city property at the Simmons lift station needing to be mowed because the weeds are six feet tall.
Rawlings said he has received a couple of complaints about how pool parties are scheduled. He stated people are told they have to wait in line the day the pool opens and then they get there and there are already five parties listed on the calendar. Rawlings stated this process makes it hard for groups like schools and churches to schedule parties. He stated he would like to have them be able to schedule parties in February or March.
Williams: Williams stated we are one month away from the firework display and we have had three fireworks stands submit applications which will put $1,500 towards the display. She stated we have $5,000 in donations for the display and she is looking for another $1,000. Crum stated it would be nice for there to be a way to make donations on the city bills. E. Jones stated that would not be an option with our current software. Shaw stated we could look at other ways to make donations such as using the Augusta Community Foundation. Williams stated Ignite Augusta is a 501C3 organization which is an avenue for people to make a tax deductible donation with no administrative fees.
Lowery: Lowery welcomed Cami Baker as the Interim City Attorney. Lowery also thanked Shaw for all he has done and told him to keep up the good work.
Reavis: Reavis inquired about the Levee report included in the packet, specifically the part saying the modification is complete for the deletion of bid item #22 and the amount of the mod is $183,700 credited back to the government and that they are reimbursable funds and is city money. Reavis asked if that means we have a $183,700 credit sitting out there. Shaw stated that was resolved some time ago. He stated we don’t have a credit out there; it either came back to us and put back in the project fund or was deducted from the project. He stated he would check in to that for him to be sure.
Reavis stated another concern he has is that the stop logs have been changed and now they won’t fit into the buildings we built to house them. Shaw stated the dimensions are the same but they are steel now instead of aluminum which makes them weigh 3,500 lbs each. He stated that because of the weight it would take a lot to move them around on trailers so instead they are being put on concrete pads next to the stop log structures. Shaw stated the buildings will still be used to store levee materials and sand bagging equipment. He stated there will also be a trailer with stop logs on it so we have the flexibility to move them if needed. Reavis asked if it is true the City only has one truck that can lift these stop logs and that it belongs to the Electric Department. Shaw stated that is correct. He stated in next year’s budget there will be funds to purchase a new digger truck and that the old one will be kept so there will be two on hand that can lift the stop logs. Malone asked if a hi-loader can be used. Rawlings stated it would not lift it high enough. Reavis asked if the stop log issue will add cost to the levee project. Shaw stated it would not except for the cost of the concrete pads. Reavis stated it seems like it is going to require more sand bagging. Shaw stated we asked if there was a way of adding a rubber seal to add more of a water tight wall. He stated the CORP thought that might be a worthwhile idea. Shaw stated we may only have to sand bag the first two or three feet if we use the rubber seal, but that there will be more sand bags because they are wider openings and we have more structures.
Adjourn: At 8:25 PM Reavis made a motion to adjourn. Malone seconded the motion. Motion carried without opposition.