Minutes 05-20-2013

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CITY COUNCIL

MAY 20, 2013

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on May 20, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Michael Wallace, Jamie Crum, Sue Jones, Mike Rawlings, and Ron Reavis. Council member Matt Malone was absent. Also present: City Attorney David All, Interim City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: Kent Bush, Gary Rogers, Tony Madrigal, Chris Williams, Russell Still, John Black, Uriah Jones, Steve Hollingsworth, Larry Henry, Priscilla All, Johnna Smith, Marla Flentje, and Sharon Forrester.

 

Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.

 

Minutes: Reavis made a motion to approve the minutes from the May 6, 2013 meeting. Lowery seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to approve the minutes from the May 13, 2013 special meeting. Reavis seconded the motion. Motion carried without opposition.

 

Appropriations:                                   

May (5): Wallace made a motion to approve Ordinance 5 in the amount of $445,557.40. S. Jones seconded the motion. Motion carried without opposition.  

 

Visitors:

Tony Madrigal and Chris Williams, representing EMC Insurance, presented the City with a dividend check in the amount of $14,968.60 for the 2012-2013 coverage year.

 

Pat McCool, with the Kansas Rural Water Association (KRWA), presented the City and Water Plant staff with an award for having the “Best Tasting Water in Kansas”.

 

Johnna Smith, an art teacher at Augusta Middle School, presented a proposal for her summer art students to create a mural for the backdrop of the City Council Chambers. Childers made a motion to approve the proposal including a request for funding in the amount of $200 from the City. Reavis seconded the motion. Motion carried without opposition.

 

Gary Rogers, representing the Leonard Whitehill American Legion Post #189, presented a request for the City to waive the cost of the rental of the gazebo at Shryock Park and to permit them to sell hotdogs and soda for a $1 donation on July 4th. Wallace abstained from the discussion due to a conflict of interest as he is a member of the organization. Rawlings made a motion to approve the Leonard Whitehill American Legion Post #189 request and to permit them to sell hotdogs and soda at the gazebo at Shryock Park and to waive the rental fee. Childers seconded the motion. Motion carried without opposition.

 

Mayor Williams presented City Attorney David All with a plaque recognizing his 31 years of service as City Attorney for the City of Augusta. Mr. All thanked the three city managers he served with and the current and previous council members. He stated theirs is a very thankless job, but one that is very important for the community.

 

Councilman Reavis, representing the WFO Car Club presented a request to use the downtown area for their annual car show scheduled for August 3, 2013. Wallace made a motion to approve the request to use the downtown area for the annual WFO Car Club car show on August 3, 2013. Childers seconded the motion. Motion carried without opposition.

 

Old Business:

USD 402 Watering Restriction Hours: John Black, USD #402 Superintendent, presented a request to wash school buses between the hours of 6 a.m. to 4 p.m. on Mondays and Thursdays but limited to no more than 7 hours each day. Wallace made a motion to permit the School District to wash school buses between the hours of 6 a.m. to 4 p.m. on Mondays and Thursdays but limited to no more than 7 hours each day. Childers seconded the motion. Motion carried without opposition.

 

Wholesale Water District Study Update: Shaw provided an update on the schedule of the Wholesale Water District Study and stated that when staff has a document they can sign off on he will bring it to the council for review.

 

New Business:

City Manager Recruitment Services: Reavis made a motion to approve a Letter of Understanding with The Austin Peters Group, Inc. for City Manager Recruitment Services. Wallace seconded the motion. Motion carried without opposition.

 

Public Hearing 1201 Money Lot 39: Rawlings made a motion to approve Resolution 2013-13 scheduling a public hearing on July 1, 2013 at 7:00 p.m. to determine whether a structure located at 1201 Money Lot 39 is considered a dangerous and unsafe structure and ordering its repair or removal and cleanup of the property. Lowery seconded the motion. Motion carried without opposition.

           

School Street Waterline Bids: Reavis made a motion approve the bid from Dondlinger & Sons Construction in the amount of $99,712 for the School Street Waterline Improvements. Lowery seconded the motion. Motion carried without opposition.

 

IT Select Service Agreement: Childers made a motion to approve a Select Service Agreement with ISG Technology Inc. for IT services in the amount of $600 monthly. Rawlings seconded the motion. Motion carried with S. Jones voting in opposition.

           

Williams Petroleum Services, LLC: Rawlings made a motion to approve a Request for Services Agreement with Williams Petroleum Service, LLC for mowing services. Childers seconded the motion. Motion carried without in opposition.

 

Antique Brick Street Pavers: Wallace made a motion to approve a policy outlining the procedures for the sale of excess antique brick street pavers from the Street Department. Childers seconded the motion. Motion carried without opposition.

 

Mayor’s Appointments to Boards and Committees: Wallace made a motion to approve the Mayor’s proposed appointments to the Boards and Committees of the City of Augusta. Rawlings seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to designate the Augusta Gazette as the City’s official newspaper and Emprise Bank as the official City Bank. Lowery seconded the motion. Motion carried without opposition.

 

            Reavis made a motion to approve the appointments to the Park Board. Wallace seconded the motion. Motion carried without opposition.

 

 

Informational Memorandum & Final Comments:

Wallace: Wallace stated he was contacted by citizens on the north side of town stating that they cannot hear the storm sirens. Shaw stated he would verify that all the sirens are working properly.

 

Williams: Williams stated she appreciated the Safety Officers coming to the park during the ball games encouraging people to leave before the storm arrived.

 

S. Jones: Jones stated that the new playground equipment is being installed at Garvin Park. Jones asked staff to check where water is coming up on the back side of the dam because it is really rough and is eroding and she thought at some point we were past that. Rawlings stated it is supposed to erode. Shaw stated it is a sacrificial berm. Rawlings stated it is loose top soil that is eroding and once it gets down two inches it will hit clay.

 

Childers: Childers stated several council members were contacted by a citizen concerned about carp in the City Lake. Shaw stated that staff was contacted as well and that they are checking with the Kansas Department of Wildlife and Parks to see how to address the issue.

 

Rawlings: Rawlings asked why city hall does not have Wi-Fi internet. E. Jones stated that is one of the first things on the list for the IT people to look into after they sign the select service agreement approved earlier tonight.

 

Williams: Williams inquired about the amount of pots downtown that have been adopted as part of the Adopt-A-Pot program. S. Jones stated 23 pots have been adopted and the city will be planting the remaining pots. Shaw stated they might be planted as early as next week.

 

            Williams stated the high school football team may be willing to seal the Play Park on July 2nd if anyone wants to join them. Williams stated the new Wal-Mart will open on June 12th and there will be a 7:30 a.m. ribbon cutting. She asked the council if they would like to have a dedication and ribbon cutting for the new playground at Garvin Park and the consensus of the council was yes.           Williams stated the Kelly/Ohio project sewer line work is finished. Shaw stated the earliest start date for the paving is May 20th, but that he will verify an actual start date with the contractor.

 

Lowery: Lowery stated he appreciates the update from staff on the trash situation. Shaw stated the carts arrived today and he is working on drafting an RFP and will finalize the details soon. Reavis asked what is being done with the carts if we are not having a pilot program. Shaw stated they will be used for the first phase of the rollout instead of doing a pilot program since a rental truck was not available.

 

Reavis: Reavis inquired about the process to replace the City Attorney. Shaw stated he has drafted an agreement for an Interim City Attorney. Shaw stated that by city code it is his appointment to make so he will be contacting attorneys in Butler County and reviewing their resumes and qualifications before making an appointment.

 

 

Adjourn: At 8:21 PM Reavis made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.

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