Minutes 05-06-2013

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MAY 6, 2013

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on May 6, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Michael Wallace, Jamie Crum, Sue Jones, Ron Reavis, and Matt Malone. Council members Mike Rawlings and Matt Childers arrived after the meeting started. Also present: City Attorney David All, City Manager Bill Keefer, Assistant to the City Manager Josh Shaw, Santa Fe Lake Caretaker Rod Davis, and City Clerk Erica Jones. Visitors present were: Kent Bush, Dustin Avey, John Black, Steve Hollingsworth, Larry Henry, Sandy Koontz, Brenda Nyberg, Ross Rountree, John Goines, Bonnie Smith Walter Burress, and David Crum.


Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.


Minutes: Wallace made a motion to approve the minutes from the April 15, 2013 meeting. Malone seconded the motion. Motion carried without opposition.



April (4A): Reavis made a motion to approve Ordinance 4A in the amount of $984,620.55. Malone seconded the motion. Motion carried without opposition.  


Old Business:

City Manager Recognition: Mayor Williams, former Mayor David Crum, and former Mayor Ross Rountree presented Bill Keefer with a plaque recognizing his service as City Manager for the City of Augusta. Each read a statement about their time serving with Keefer and wishing him and his family the best in their new community. Keefer thanked the Mayor and Council members he worked with and praised the city employees for their efforts and asked the public to appreciate and recognize all that city employees do.


Piper Jaffray: Dustin Avey, the City’s Financial Advisor, was present to respond to comments from Malone regarding an article in the Wall Street Journal indicating that Piper Jaffray is under investigation by the SEC. Avey stated that Piper Jaffray that to the knowledge of his department head and legal counsel, they are not being investigated by the SEC as indicated by the article. Avey stated they aware of regulatory changes and their procedures and processes ensure they are in full compliance with all federal regulations and internal policies.


Rawlings arrived at 7:45 p.m.


Job Classification and Pay Plan: S. Jones made a motion to approve Resolution 2013-11 implementing the City’s Job Classification and Pay Plan. Reavis seconded the motion. Motion carried without opposition.


Watering Restrictions: Staff recommended holding off on making any changes to the watering restrictions.


New Business:

Public Hearing for Annexation of 140 Walnut Street: The public hearing was closed after no public comments were received.


Reavis made a motion to approve Ordinance 2052 annexing a tract of land located at 140 Walnut Street. Wallace seconded the motion. Motion carried without opposition.


Matt Childers arrived at 8:22 p.m.


Butler County Conservation District: Rawlings made a motion to approve a proposal from the Butler County Conservation District for Watershed Protection Programs for the City Lake and Santa Fe Lake Watersheds, under the condition that the parties enter into a formal agreement for watershed protection services that would outline the services to be provided, program(s), and funding assistance; the Conservation District would provide quarterly reports to the Council; a formal application for conservation practice funding assistance would be prepared and approved by the city with individual applications for local match funding approve by the council or their designee; and that the agreement will be approved annually. Wallace seconded the motion. Motion carried with S. Jones voting in opposition.


2013 Street Sales Tax Bids: Malone made a motion approve the bid from Cornejo and Sons in the amount of $187,285 for the asphalt repair portion of the 2013 Street Sales Tax projects and the alternate for Quail Drive. Childers seconded the motion. Motion carried without opposition.


John Goines, 414 Oak, addressed the council about the repairs to Oak and his concerns regarding the condition of the curb and gutter. Larry Henry stated funds are included in the project to repair a portion of the curb and gutter. Reavis made a motion to approve the proposal from Andale Paving in the amount of $132,832 for the roller compacted concrete project along Oak Street between 4th and 6th Streets. Malone seconded the motion. Motion carried without opposition.


KLINK 2014: Malone made a motion authorizing the use of the 2014 KLINK funds for a project along 7th Street between Bluff and the west city limits as well as authorization to apply for a 2015 KLINK Project for the same project. Childers seconded the motion. Motion carried without opposition.


Court Collection Services: Rawlings made a motion to approve an agreement with American Municipal Services for the collection of unpaid municipal court fines and fees. Lowery seconded the motion. Motion carried without in opposition.


City Hall Phone System Upgrade: Wallace made a motion to approve an agreement with Applied Solutions Group to assist the City with the process to replace the phone system at City Hall. Reavis seconded the motion. Motion carried without opposition.


Fee Schedule: Malone made a motion to approve Resolution 2013-12 updating the City’s Fee Schedule. Wallace seconded the motion. Motion carried without opposition.


Special Meeting: Wallace made a motion to schedule a special meeting for 7 PM on Monday, May 13th to interview search firm candidates and to consider selection of a consultant subject to approval of an agreement. Rawlings seconded the motion. Motion carried without opposition.


Informational Memorandum:

Williams: Williams stated it is City Clerk Appreciation Week and said the council appreciates City Clerk Erica Jones.


S. Jones: Jones stated the Adopt-A-Pot program can start any time and encouraged the public to adopt a pot.


Williams: Williams reminded the council that the mayoral appointments will be considered at the next council meeting.


Final Comments:

S. Jones: S. Jones stated the council previously worked on changing the criteria for the downtown design committee and asked where we were on that. Keefer stated it should be an agenda item at the next council meeting. S. Jones asked if there is any information about the grant for the Depot. Shaw stated he has not heard anything new, but that we are supposed to find out next month. S. Jones inquired about the big water tank behind Wal-Mart and stated when she asked the contractor they indicated it could be a secondary water source for the city. Keefer stated the water tank was installed to meet the codes for their fire prevention system. Williams stated that Wal-Mart is set to open on June 12th.


Childers: Childers stated Lulu Street was opened up today and the lanes were all opened up. Rawlings asked if the intersection had been cleaned because he saw a sign base left on 7th earlier today. Malone asked if we could have the street sweeper clean up the roadway around the construction area. Keefer stated he would check on it. Williams stated the bridge is finished. Keefer stated that was correct but we are waiting on the paving of Thunder Road.


Williams: Williams inquired about the dirt work around in Garvin Park by the baseball diamonds. Keefer stated we are working on enhancing the banks along the roadway as weather permits. Keefer stated he is not sure where we are with the dirt for the new roadway and for the cracks along the dam.


Crum: Crum stated she was contacted by a resident on Angelina who stated that any time it rains the road gets torn up from people mudding. Crum asked if we could close the roads during rainy periods, post signs prohibiting mudding, or ticketing and fining those that are mudding. Keefer stated it is difficult to catch them when they are doing it and he encouraged people to report to the Safety Department when they see people doing it so we can send someone there to ticket them. He stated we cannot afford to have an officer stay there and watch for them and that putting up signs would not work as a deterrent. Williams asked when we would be putting more gravel down on the lake road. Keefer stated there are funds set aside in the capital improvement budget for gravel this year.


Williams: Williams thanked everyone who came out to volunteer for the Give Back Day. She stated they were not able to seal the playground due to the weather so they are looking for a volunteer group interested in organizing a work day to do that.


Lowery: Lowery stated he would like to start a conversation about residents parking in front businesses downtown. He stated he is looking for guidance on this issue. Lowery stated he was very happy the council passed the pay plan tonight. He also thanked Keefer for the tour of the city facilities last week.


Malone: Malone stated he noticed that city personnel are stacking up the bricks. Keefer stated staff has previously discussed with the council selling those bricks to fund other projects. He stated we are inventorying those right now and looking at different ways to sell them. Shaw stated he has an RFP prepared and is looking at whether to open it up to citizens to purchase them first or to sell them in bulk to a vendor. Keefer stated the City will need to maintain an inventory for repairs. He stated he thinks we should give the citizens an opportunity to purchase them before putting out the RFP to vendors.


Reavis: Reavis referenced the Butler County Commission minutes and the discussion about Pro-Coaters owing back taxes and asked how that affects our loan with them. Shaw stated we are a lien holder for our loans, but that the back taxes will be taken care of first. Shaw stated they owe us approximately $13,000 at this time. Keefer stated we have personal guarantees in place that we could use if we had to. Reavis publically thanked Keefer for his service and wished him good luck.


David All: Mr. All read a statement announcing his retirement as legal advisor to the city as of May 31st. He stated he will continue to work as prosecuting attorney until the new city manager is hired and appoints his replacement. Williams thanked Mr. All for his 30 years of service to the community.


Executive Session: At 9:39 PM Wallace made a motion to go into executive session for 15 minutes to discuss personnel matters of non-elected personnel, in particular to review and discuss the interim City Manager position. Bill Keefer and Josh Shaw are to be included in the executive session with the Governing Body and the council will resume the meeting at 9:54 PM in the council chambers. Malone seconded the motion. Motion carried without opposition


          Lowery made a motion to exit executive session with no action being taken. Malone seconded the motion. Motion carried without opposition.


           Rawlings made a motion to appoint Josh Shaw as the Interim City Manager with a salary equivalent of a $70,000 annual salary to commence on May 19th and end with the start of a new City Manager. Malone seconded the motion. Motion carried without opposition.


Adjourn: At 9:55 PM Malone made a motion to adjourn. Lowery seconded the motion. Motion carried with Wallace voting in opposition.

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