Minutes 04-15-2013

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CITY COUNCIL

APRIL 15, 2013

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on April 15, 2013, with Mayor Kristey Williams presiding. Council present were Matt Childers, Michael R. Martin, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Council members Michael Huddleston and Michael Wallace were absent. Also present: City Attorney David All, City Manager Bill Keefer, Assistant to the City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, Inspector Dan Allen, Airport Manager Lloyd Partin, and City Clerk Erica Jones. Visitors present were: Kent Bush, John Black, Connie Thurman, Larry Henry, Cale Magruder, David Crum, Betty Crum, Dayne Woodall, Jason Lowery, Diane Lowery, and Jamie Hubbard.

 

Prayer: Youth Cale Magruder, First Southern Baptist Church, gave the invocation.

 

Minutes: Rawlings made a motion to approve the shortened version of the minutes from the April 1, 2013 meeting. Malone seconded the motion. Motion carried without opposition.

 

Appropriations:                                   

April (4): Reavis made a motion to approve Ordinance 4 in the amount of $391,901.19. Martin seconded the motion. Motion carried without opposition.  

 

Old Business:

Sanitation Transition Plan Update: Rawlings made a motion to approve the Sanitation Services Transition Plan Version 3.0 and proceed with the implementation steps as outlined, to implement the pilot program as a transition to full implementation of the plan, and to take bids for the lease purchase of a refuse truck. Childers seconded the motion. Motion carried with Martin and Malone voting in opposition.

 

          Rawlings made a motion to approve black as the color of the trash carts, directing staff to proceed with developing container placement guidelines, approve the plan to offer free rollout service to the elderly (72+) and disabled and to develop a verification form for such, and to not require trash to be bagged. Childers seconded the motion. Motion carried without opposition.

 

Watering Restrictions: There was nothing new to report. Keefer stated there will be a discussion on this at the next meeting.  

 

New Business:

Oath of Office: E. Jones administered the Oath of Office to Jason Lowery, Jamie Hubbard, Mike Rawlings, and Ron Reavis.

 

            Williams recognized Huddleston and Martin for their service on the council.

 

Rawlings made a motion to elect Childers as President of the Council. Reavis seconded the motion. Motion carried without opposition.

          

Public Hearing 1201 Money Lot 39: Malone made a motion to approve Resolution 2013-10 scheduling a public hearing on June 3, 2013 at 7 p.m. to determine whether a structure located at 1201 Money, Lot 39 is considered a dangerous and unsafe structure and ordering its repair or removal and cleanup of the property and to include Mary Vogt and the physical property owner Jacque Rawlings on the public hearing notice. Rawlings seconded the motion. Motion carried without opposition.

          

Bids for Kelly/Ohio Sewer Line: Malone made a motion approve the bid from Alan’s Excavating, Inc. in the amount of $135,466.90 for the Kelly/Ohio sewer line replacement project as well as the alternate bid for the replacement of the manholes for a total of $136,048.90. Reavis seconded the motion. Motion carried without opposition.

          

100 LL Avgas Storage Tank Lease Agreement: Reavis made a motion to approve the lease agreement with D-J Engineering for the use of the City’s 100 LL Avgas Storage Tank at the Municipal Airport. Lowery seconded the motion. Motion carried without in opposition.

 

Jet Fuel Truck Lease/Purchase Agreement: Reavis made a motion to approve a lease/purchase agreement with World Fuel Sales for a Jet Fuel Truck for the Municipal Airport. Childers seconded the motion. Motion carried without opposition.

 

Garvin Park Playground: Reavis made a motion to approve Option 1B with the large structure and 5 swings for the Garvin Park Playground and to investigate rotating the footprint 180 degrees. Childers seconded the motion. Motion carried without opposition.

 

Empty Containers Policy: Malone made a motion to approve the Empty Containers Policy. Childers seconded the motion. Motion carried without opposition.

 

KMEA Board of Directors: Rawlings made a motion to appoint Jim Sutton to the KMEA Board of Directors for the City’s Director #1 position. Malone seconded the motion. Motion carried without opposition.

 

Cereal Malt Beverage License: Malone made a motion to approve a Cereal Malt Beverage License for Wal-Mart Stores, Inc. Childers seconded the motion. Motion carried with Rawlings voting in opposition.

 

New City Manager: Williams provided the council with a packet of information including a letter with the proposed process and timeline for hiring a new City Manager, and letters of interest and summaries of services for seven consultants. Reavis made a motion to schedule a work session on April 29th at 7 p.m. at City Hall to review the top three consultants and to discuss how to proceed with the process. Malone seconded the motion. Motion carried without opposition

 

Informational Memorandum:

Williams: Williams reminded the council that the mayoral appointments will be coming up at the first or second meeting in May and that the Park Board is appointed by the council not the mayor. Williams congratulated the City for its recognition by the Kansas Rural Water Association (KRWA) for having the best tasting water in Kansas.

 

S. Jones: Jones asked staff to provide a list of what committees there are, those serving on the committees, and the terms of the appointments. Williams asked staff to include the duties of the committees and how often they meet.

 

Final Comments:

S. Jones: Jones stated the dirt piles in the park have not been addressed. Keefer stated the dirt that was originally brought was of poor quality so they are waiting on another pile of dirt to fill the cracks on the dam and they will be hauling the original pile of dirt away. S. Jones stated she had a complaint about the digital sign at the Doctor’s office on North State and asked staff if it complies with the sign ordinance. Keefer stated he would check on that. Williams stated they would have had to obtain a permit.

 

Childers: Childers invited the new council members to use Drop Box and stated that he scans the council documents and makes them available electronically if they are interested. Childers stated he forwarded an email he received regarding a sign to Keefer. Keefer stated he spoke to Dan Allen who spoke to the property owner who told him it was none of his business and they would take care of it when they are ready. Keefer stated Allen will be following up with a letter giving them a certain amount of time to get it resolved.

 

Rawlings: Rawlings inquired about the timeline for completing the street at Highland Drive where the stop logs structures were placed. Keefer stated it will be coordinated with when the asphalt is brought in to do Thunder Road.

 

Williams: Williams stated the sign at the Industrial Park is not straight and needs to be tightened up. Williams congratulated Rawlings, Reavis, Lowery, and Hubbard on their election and re-election to the council.

 

Lowery: Lowery stated he appreciates the staff reports that were provided.

 

Malone: Malone asked if we are unable to read a water meter one month but are able to read it the next month does that usage get spread over two months or do they have to pay it all on one bill. E. Jones stated that meters are very rarely estimated, but when that does occur the computer automatically bills them for what they used the previous month then the next month they will pay the difference if they used more than estimated or have a credit if they used less. Malone stated when Dustin Avey with PiperJaffray was here six or eight months ago he asked him about the new rules the SEC and MSRB had put in place and he said it was no problem we can serve as the financial advisor and underwriting bond deals. Malone stated Wednesday’s Wall Street Journal said the SEC is investigating four firms one of which is PiperJaffray for just what I was asking about. Keefer stated a couple of months ago the council approved a document acknowledging that PiperJaffray was serving as the underwriter on that issue. Keefer stated that if he understood it correctly, the jest of the legislation was that we should have a disclosure statement that separates and makes sure that we understand when their roles as a financial advisor changes to that of an underwriter. Malone stated he remembers approving it, but that is what they are being investigated for because that document has no bearing. Keefer stated he would have to check in to that.

 

Reavis: Reavis stated he received a compliment about the water department and how they handled a water leak in a citizen’s front yard and how they cleaned up after the repair was complete. Reavis stated the fire hydrant at Star and Belmont has been out of service for a long time. Keefer stated he would check on that. Reavis stated the Kansas Museum of Military History still has a County address and that there is a process to change it to a City address. Reavis stated he thinks it would be beneficial to change it to a Walnut address. Reavis stated in Friday’s paper there was an article about the Air Force and the government wanting input and support from the public on keeping the tanker program in Wichita. He asked if the City has weighed in on that. Reavis made a motion to authorize the mayor to write a letter of support for keeping the tanker program in Wichita. Malone seconded the motion. Motion carried without opposition.


 

Adjourn: At 8:44 p.m. Reavis made a motion to adjourn. Malone seconded the motion. Motion carried without opposition.

  

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