Minutes 04-01-2013

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CITY COUNCIL

APRIL 1, 2013

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on April 1, 2013, with Mayor Kristey Williams presiding. Council present were Matt Childers, Michael R. Martin, Michael Wallace, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Council member Michael Huddleston was absent. Also present: City Attorney David All, City Manager Bill Keefer, Assistant to the City Manager Josh Shaw, Director of Electric Utility Bill Webster, Electric Distribution Superintendent Tim Davis, Street/Sanitation Foreman Anthony Craft, Airport Manager Lloyd Partin, and City Clerk Erica Jones. Visitors present were: Kent Bush, Myrna Rogers, Suzi Thien, John Black, Cale Magruder, Larry Henry, Kevin Cowan, Ken Madsen, and Willis Wilson.

 

Prayer: Youth Cale Magruder, First Southern Baptist Church, gave the invocation.

 

Minutes: S. Jones made a motion to approve the minutes from the March 18, 2013 meeting. Reavis seconded the motion. Motion carried without opposition.

 

Appropriations:                                   

March (3A): Malone made a motion to approve Ordinance 3A in the amount of $898,035.32. Childers seconded the motion. Motion carried without opposition.  

 

Visitors:

Sunlight Child Advocacy Center (SCARF): Williams presented Suzi Thien, representing SCARF, a proclamation declaring April as Child Abuse Prevention Month. Thien addressed the council and shared information about SCARF and their current and upcoming projects.

 

Old Business:

VFD Bids: Reavis made a motion to approve the bid from MITE Electric in the amount of $57,700 for the aerator VFD’s for the Wastewater Treatment Plant. Childers seconded the motion. Motion carried with Rawlings abstaining due to a conflict of interest.

 

Watering Restrictions: Council reviewed and discussed the City’s Watering Restrictions and related issues. There was nothing new to report.

 

New Business:

GO Bond and Temp Note Financing: Malone made a motion to approve Resolution 2013-08 authorizing and directing the issuance, sale and delivery of General Obligation Temporary Renewal and Improvement Notes, Series 2013, for the renewal of Levee project temporary notes and new temporary notes for the Water System Improvement projects. Childers seconded the motion. Motion carried without opposition.

 

            Childers made a motion to approve Ordinance 2049 authorizing and providing for the issuance of General Obligation Bonds, Series 2013, for the permanent financing for the City Lake Spillway project. Rawlings seconded the motion. Motion carried without opposition.

 

            Malone made a motion approve Resolution 2013-09 prescribing the form and details of and authorizing and directing the sale and delivery of General Obligation Bonds, Series 2013. Rawlings seconded the motion. Motion carried without opposition.

           

Garvin Park Playground: Reavis made a motion to approve the City’s membership in the National Joint Powers Alliance and our participation in their national contract to purchase playground equipment from Little Tikes for Garvin Park. Malone seconded the motion. Motion carried without opposition.

 

            Childers made a motion to approve an Engineering Services Agreement with MKEC for design and bidding services for the Garvin Park Playground parking lot. Rawlings seconded the motion. Motion carried without opposition.

 

Zoning Classification 337 Gregg Street: Wallace made a motion approve Ordinance 2050 amending the Zoning Classification for 337 Gregg Street from Neighborhood Commercial to Residential Two-Family Dwelling (R-2A). Childers seconded the motion. Motion carried without opposition.

           

Annexation 135 South Hwy 77: Reavis made a motion to approve Ordinance 2051 annexing a tract of land located at the south City Limits owned by the Kansas Museum of Military History. Wallace seconded the motion. Motion carried without opposition.

 

Airport Liability Insurance: Malone made a motion to approve the 2013 Airport Liability Insurance Policy. Martin seconded the motion. Motion carried without in opposition.

 

95 Gallon Trash Cart Bids: Wallace made a motion to approve the bid from Toter for the 95 Gallon Trash Carts with the removal of the in-mold label feature for a total adjusted bid price of $34,978. S. Jones seconded the motion. Motion carried without opposition.

 

Electric Dept Bucket Truck Bids: Wallace made a motion to approve the bid from Drake Scruggs for the Electric Department Bucket Truck in the amount of $177,452.12 including sales tax and waiving the irregularities. Malone seconded the motion. Motion carried with S. Jones voting in opposition.

 

Jet A Fuel Trailer: Wallace made a motion to authorize the sale of the 1,000 gallon Jet Fuel Trailer and the 1984 100LL Fuel Truck and the revenue from the sale of this equipment to be applied towards the lease purchase of a 3,000 Gallon Jet A Refueler Truck. Childers seconded the motion. Motion carried without opposition.

 

KMU Voting Delegates: Wallace made a motion to approve designating Bill Webster as the City’s voting delegate for KMU and to designate Jim Sutton as the alternate voting delegate. Rawlings seconded the motion. Motion carried without opposition.

 

Attorney General Settlement Agreement: Williams, Childers, Rawlings and Reavis stated they were willing to sign the agreement and Malone, Jones and Wallace stated they were not. Williams stated the agreement will be in the City Manager’s office for those willing to sign.

 

Informational & Final Comments:

Williams: Williams reminded the citizens that tomorrow is the election and polls are open from 6 a.m. to 7 p.m. and encouraged everyone to get out to vote. Williams stated at the last meeting the City Manager gave his formal resignation. She stated that the council gave her the opportunity to prepare the process to bring back something for the first meeting after the election. Williams stated she sent out requests to 7 consultant agencies including one locally and received responses from 6 of them that will be providing letters of interest and summaries of services. She stated she will put that information together for the council. She welcomed any comments from the council and stated the council will decide on this process and on the consultant to use if they decide to go that direction. Williams stated that prior to the next meeting the council will have a packet of information about the consultants and that she would ask that they provide her with three consultants that they would like to have proposals and presentations from and they would do that during a work session. She stated the council would then decide what consultant they want to use. Reavis asked if the League of Kansas Municipalities was included. Williams stated they were and that they were one of the six that responded.

 

Reavis: Reavis stated he hopes the council considers the expense and how labor intensive this was including the letter in the utility bills for the future. He stated communication is good but that was quite a cost. He stated he was impressed by the number of landfill coupons given out and used so far. Reavis stated on the public works monthly report the only thing listed under recycle was cardboard. Keefer stated he would have to double check to confirm that. Williams thanked Shaw for the very informative letter that was sent out for the landfill coupons.

 

Malone: Malone stated the video replay of the forum directed us to another site. He asked if that will be integrated into our website so there will be a link to get them there. Shaw stated there will be a link on the minute’s page for the videos.

 

Martin: Martin asked if the new compost hours will be listed in the paper. Keefer stated it starts next week and will be listed on the city’s website and on channel 7.

 

Rawlings: Rawlings stated he has been perplexed over the last couple weeks by the questions he has been asked by citizens when we have put that information out there in the paper, website, or even mailed. He stated people are not availing themselves to find out information. Rawlings stated that even though it is costly, the mailings may be the only way they will get the message. He said it is perplexing that they want to know but they are not looking for the information.

 

S. Jones: S. Jones stated she was at the park today and the dirt along the asphalt road has not been addressed. She stated there are piles of dirt that have been dumped along the road running parallel to the dam. Keefer stated the dirt is to fill the cracks and address the drop off. S. Jones stated it is not very attractive. She reminded everyone that the city is still taking applications for the Adopt A Pot program and that they can be obtained from City Hall, DAI, or the city’s website.

 

 

Adjourn: At 8:16 p.m. Wallace made a motion to adjourn. Childers seconded the motion. Motion carried without opposition.

 

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