Minutes 04-18-2011


APRIL 18, 2011

7:00 P.M.


The Council of the City of Augusta, Kansas met in regular session on April 18, 2011, with Mayor Kristey Williams presiding.  Council present were Holly Harper, Matt Childers, Michael Huddleston, Michael Wallace, Mike Rawlings, Bob Griffith, and Ronald Reavis.  Councilman Tom Leffler was absent.  Also present:  City Manager Bill Keefer, City Attorney David All, Assistant to the City Manager Josh Shaw, and City Clerk Erica Jones.  Visitors present were:  Michael McDermott, Sue Jones, C Ray Jones, Matt Malone, Eric Christinat, and Martin Goedecke.


Prayer:  Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.


Minutes:  Harper made a motion to approve the minutes from the April 4, 2011 meeting.  Reavis seconded the motion.  Motion carried without opposition.



April (4):  Harper inquired about the payment to American Control & Engineering Services in the amount of $170,555.76.  Keefer stated it was for the purchase of the SCADA system that was previously approved by the governing body.  Keefer stated he thought we would only be billed 25% upfront until the work was done and recommended the governing body authorize staff to pull that payment and require American Control & Engineering Services provide a new invoice.  Harper inquired about the payment to Augusta Inn.  Keefer stated it was for the stay of an Airport Manager candidate.  Huddleston inquired about the payment to Card Services being short $80 compared to the breakdown of purchases that was provided.  E. Jones stated a donation was made to cover the purchase of frames from Hobby Lobby for the prints that were donated to the Airport.  Jones stated the purchase was charged to a city card but was paid from the funds that were donated.  Huddleston made a motion to approve Ordinance 4 with the payment to American Control & Engineering Services removed for a total of $326,948.85.   Harper seconded the motion.  Motion carried without opposition.


Old Business:

Railroad ROW Survey:  Williams stated her concern about requesting more bids is that Goedecke has already provided a bid that has been made public and that could give other bidders an unfair advantage.  Rawlings made a motion to accept the bid from Goedecke Engineering in the amount of $10,184 for the Survey required for the acquisition of the railroad right-of-way between Ohio Street and the Whitewater River.  Childers seconded the motion.


            Huddleston asked if the County has already sold off a portion of the railroad right of way.  Keefer stated there are three sections that have been sold to the best of his knowledge.  Huddleston asked if a survey was required for those.  Rawlings stated they were.  Huddleston asked if Rawlings had to pay for the survey.  Rawlings stated he did pay for it in the long run.  Motion carried without opposition.


            Keefer stated the key component with those that were already sold was that some were sold when the tracks were still there.  Huddleston asked how they would measure those now that the tracts are gone.  Keefer stated that is the issue.  Wallace asked if the County is still going to reimburse the City for 10% of the cost of the survey and Keefer stated they are.    


Airport Layout Plan:  Shaw stated this is the product of the study that has been done since 2008.  Shaw stated the governing body considered four alternatives and this plan is based on those discussions and the alternative that was picked by the governing body.  Wallace made a motion to approve the updated Airport Layout Plan.  Harper seconded the motion.  Rawlings stated that the plan referenced KG & E and should be corrected to Westar.  Motion carried without opposition.


New Business:

Oath of Office:  The City Clerk administered the Oath of Office to Councilmembers Matt Childers, Michael Wallace, Sue Jones, Matt Malone, and Mayor Kristey Williams.


            Williams recognized Councilman Leffler for his service on the Council.  Williams stated that Leffler was elected in 2007 and did an admirable job.  Williams stated he was a friend and stood up for what he believed in and that she wished him the best.


Williams stated that Councilman Griffith has been a senior council member that has served for 34 years as a council member and more than 20 years as President of the Council.  Williams stated that Griffith has mentored many who have sat on the governing body including her and that he will be missed.  Williams thanked Griffith for all that he has done.  Griffith thanked Keefer and his staff for the courtesy they have shown him over the years.  He thanked the employees of the City for all their hard work and everything they have done for this community.  Griffith addressed the governing body and stated if they have an agenda they need to make sure it will serve the community as a whole.  Griffith stated they have to work together to make Augusta a great place to live.  Griffith thanked the citizens who have elected him over the years and that he hoped he had served them well.


Senator Ty Masterson welcomed the new council members and those that were re-elected.  Masterson stated he wants to work on a relationship between the State and local government and invited each of them to interact with the State.  Masterson handed out business cards with his personal cell phone number and encouraged the governing body members to engage him if any issues arrive.  Masterson thanked the governing body for their time and again welcomed and congratulated the newly elected and re-elected members.


Harper nominated Childers as President of the Council.  Rawlings seconded the nomination.  Wallace nominated Huddleston as President of the Council.  S. Jones seconded the nomination.  Childers, Reavis, Harper and Rawlings voted in favor of Childers and Wallace, S. Jones, Malone and Huddleston voted in favor of Huddleston.  Williams stated since it was a tie she would vote.  Wallace stated it is to be voted on three times.  Keefer stated the city’s Charter Ordinance does require three votes for the election of a council member by the governing body, but that the election of the President is no different than any other action the Mayor can break a tie vote for.  Williams broke the tie by voting for Childers; therefore electing Childers as the President of the Council. 


Levee Enhancement Project:  Reavis inquired about the cost for Dike Road and asked if it is for road and utility relocation.  Keefer stated those costs are separate and distinct.  Reavis asked if it will all be included in one bid or as three separate projects.  Martin Goedecke stated there would be two bid processes.   Goedecke stated the first bid would be for Garvin Park, the Mulvane waterline, and phase one of the raw waterline.  Goedecke stated Sewer District #12, the discharge line, Santa Fe Lake, and phase two of the raw waterline will be bid as part of the Levee Enhancement Project.  Childers seconded the motion.  Motion carried without opposition.


Emergency Water Supply Plan:  S. Jones stated that in reviewing the plan there are several routes and procedures that are inconsistent in language.  S. Jones made a motion to refer the City’s Emergency Water Supply Plan back to staff.  Huddleston seconded the motion.  Motion carried without opposition.


Airport Lease Amendment:  Shaw stated that two meetings ago the City signed a new lease with ARTDG and they have now relocated to that new space.  Shaw stated that Air Capital Aircraft Sales and Services, LLC had originally planned to lease this space and now that it is available would like to move forward with it.  Huddleston asked if they will be charged more than they are currently being charged.  Shaw stated they will be charged more based on the square footage, but at the same rate as their other space.  Shaw stated they previously leased 1,100 sq ft at $0.157 per sq ft and will now be leasing 2,750 sq ft.  Shaw stated that will be approximately $400 more in lease revenue.  Williams stated the lease has been amended twice and asked if the December renewal date has changed because of those amendments.  Shaw stated the renewal date will still be the same as the original lease.  Huddleston made a motion to approve a second amendment to the lease agreement with Air Capital Aircraft Sales and Service, LLC for additional space in the main hangar.  Harper seconded the motion.  Motion carried without opposition.


BWR Contract Assignment:  Reavis made a motion to approve an agreement with H.W. Lochner, Inc. authorizing the assignment and assumption of the City’s contracts with Bucher Willis and Ratliff Corporation (BWR).  Childers seconded the motion.  Motion carried without opposition.


Spillway/Dam Project:  Childers made a motion to approve an amendment to the Cost Share Assistance Agreement with the State Conservation Commission for the City Lake Spillway and Dam Project.  Harper seconded the motion.  Motion carried without opposition.


Zoning Classification: Wallace made a motion to approve Ordinance 2020 amending the Zoning Classification for two tracts of property at 8850 SW 95th Street, located within the City’s Growth Area, as part of a lot split.  Childers seconded the motion.  Motion carried without opposition.


Work Session:  Childers made a motion to schedule a work session on Monday, April 25th at 7 p.m. to review and discuss the Kelly and Ohio Street Intersection project.  Wallace seconded the motion.  Huddleston inquired about the location and Keefer stated it would be at City Hall.  Huddleston asked if it is open to the public and Keefer stated that it is.  Williams stated it is open for the public to attend, but public comments would not be taken.  Motion carried without opposition.


Informational Memorandum:

Williams – Williams stated the 7th Street project is scheduled to be completed in mid-August and stated that they are currently one day ahead of schedule.


Final Comments:

Harper – Harper asked that the plants that were planted as part of the Augusta Give Back Day be watered if it doesn’t rain.  Keefer stated that he has spoken to Brian Alfaro with the Parks Department about watering what was planted at the entrance signs and the Library as well as adding more mulch at the Library.  Harper said city employee Sam Tuschhoff did a great job assisting. 


            Harper stated she had been at the cemetery this evening and spoke to John Cox who was replacing a flag.  Harper thanked all the veterans that take care of the flags in our community.


Williams – Williams thanked those who came out on Augusta Give Back Day.  Williams stated she, Harper, city staff, and representatives from Butler Community College worked at the entrance signs, the Library, and at Moyle Field.  Williams thanked Butler Community College, the 15 football players, soccer players, trainers, members of staff, and Bill Rinkenbaugh for all their help at the Library and painting the Moyle Field Bleachers.


            Williams stated with all the construction on 7th Street she wants to tell everyone it will look good when it is done, and that there are funds that will be used to pay for signage for business along the construction area. 


            Williams stated we have exceeded our $20,000 goal for the Neighborhood Revitalization Plan Marketing Fund.  Williams thanked USD 402, Augusta Developers, Craig Sharp Homes, Mark McCollom, Lakepoint, Tony Madrigal, Mark Sudduth Realty, and Sharp Realty for their contributions.  Williams stated the commercials should start airing around May 16th and that the website This email address is being protected from spambots. You need JavaScript enabled to view it.">This email address is being protected from spambots. You need JavaScript enabled to view it. has been set up and will be connected to our city website.


            Williams thanked Gary and Myrna Rogers for all of their hard work including the official welcoming back home of 226th Engineering Company last weekend.  Williams stated they are appreciated a lot. 


Reavis – Reavis stated a couple of meetings ago he brought up some issues on 7th Street and he wanted to recognize that two of the abandoned signs have since been removed and there are two left.  Reavis stated slowly but surely the beautification process is moving forward.  Reavis stated there has not been a lot of progress on the abandoned building though.  Keefer stated there has been some feedback from the property owner that the property may be changing hands in the future. 


S. Jones – S. Jones asked who is responsible for the planting along State Street.  Keefer stated that ultimately it is the city’s responsibility.  S. Jones stated there are dandelions in the square planted areas.  Keefer stated that is on the list of things for the Parks Department to take care of.  Keefer stated they are currently working on preparing the swimming pool for opening, repairs to the play park, and starting the mowing process, but that they will be taking care of those as well.


Wallace – Wallace stated in conjunction with the return of the 226th Engineering Company, there will be a welcome back parade on May 14th at 10 a.m. and there should be a VIP from the State there.  Wallace stated more information will be in the Augusta Daily Gazette hopefully, and on the city website.


Adjourn:  At 7:40 p.m. Wallace made a motion to adjourn.   Huddleston seconded the motion.  Motion carried without opposition.      


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